Administrator / Fleet Administration Assistant

1 week ago


London, United Kingdom AWD Recruitment Limited Full time

Administrator / Fleet Administration Assistant who has excellent organisational, time-management, customer service, administrative, numeracy and communication skills is required for a well-established and leading company based in Heathrow Airport, London.

**SALARY**: Competitive

**LOCATION**: Heathrow Airport, London

**JOB TYPE**: Full-Time, 12 Month Contract

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Fleet Administration Assistant who has excellent organisational, time-management, customer service, administrative, numeracy and communication skills.

Reporting to the Technical Engineering & Compliance Manager, as the Administrator / Fleet Administration Assistant you will be responsible for proactively updating and maintaining the Fleet information on the central database ensuring that at all times there is an accurate record of vehicle and equipment status and particulars, working on instruction from the customer.

As the Administrator / Fleet Administration Assistant you will work collaboratively with colleagues to gather all relevant information necessary to ensure timely completion of the vehicle change notification (VCN) requests and housekeeping process.

You will also work actively with third parties to maintain compliance of all road fund, apron pass and related operating requirements ensuring the customer has full accessibility to operational vehicles and equipment thereby driving operational availability and meeting contractual SLAs, with a focus on continuous improvement.

Your responsibilities will also include working collaboratively with the Engineering, Commercial & Operations Teams when required to do so in administering and supporting the fleet and fleet related projects.

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as the Administrator / Fleet Administration Assistant include:
Manage the vehicle change notification (VCN) process

Validate details on VCN forms

Administrative transfer asset between customer departments and locations

Ensure new equipment/vehicle have an associated maintenance plan and service sheet

Add / remove assets on the SLA ensuring Contract Performance & Commercial team update SLA %

Manage all new / renewal VAP (Vehicle Apron Passes)

Manage all new / renewal RFL (Road Fund Licenses), and SORN

Management and payment of all fuel and ad-blue chips

Management and settlement of all fines and PCN’s (penalty charge notices)

Management of main vehicle and equipment document files

Coordinate all mandatory DFT periodic surveys

Generally support commissioning activities for new vehicles and equipment, including the raising and closing of PO’s, transport and logistics, crane permits, airside / base passes (contractor) etc

Consolidation of all commissioning activity costs in respect of new vehicles and equipment

General administration of subcontracted outstations

Support the business with airside visitor and contractor passes

Proactively manage all weekly administration and reporting requirements

Administer the initiation and periodic reinstatement of individual Pinnacle telematic access cards

Maintain a general administrative awareness of regulatory requirements for vehicle and equipment airside (HAL) and landside / off-airport (TfL / DVLA)

Complete monthly Credit Card reconciliations

Manage the daily incoming post, sorting and distributing as required

CANDIDATE REQUIREMENTS

Good written and verbal communication skills

Numerate, literate and analytical, with elementary data analysis skills

Strong MS Excel & MS Word skills [Essential]

ELC System knowledge [desirable]

Attention to detail

Results focussed

Experience with delivering service contracts

Experience of collaborating with external and internal customers/stakeholders

Previous experience in fast paced GSE (Ground Support Equipment) focussed operational environment

Excellent customer service skills

HOW TO APPLY

**JOB REF**: AWDO-P10602

Full-Time, Contract Admin Jobs, Careers and Vacancies. Find a new job and work in Heathrow Airport, London. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.


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