Office Assistant

1 week ago

Lincoln, United Kingdom Epix Media Ltd Full time

We’re looking for a **part-time Office Assistant **to join our award-winning team. You’ll be part of the machine that underpins Epix, taking on tasks such as our bookkeeping, reporting and other jobs that help the team deliver great creative and brand work everyday.

This is a part-time position with a mixture of in-studio and working-from-home. We’re looking for around 3 half days per week and can be flexible on working hours as long as they land between 9am and 5pm.

Salary is always dependant on experience, however we’re looking around £22k - £26k pa (pro-rated).

**About this role**

You’ll be responsible for invoicing, processing bills and expenses, debt chasing and generating reports. All of these tasks are well documented so getting up to speed should be a breeze.

Collaboration is a big part of who we are. You’ll be an important part of the studio and be able to make a real impact, including inputting into the development of the way we operate.

This role will be suited to someone with some experience but requiring fewer, more flexible hours.

The role includes:

- Supporting the company, its team members and Directors in the day-to-day running of the business
- Day-to-day bookkeeping including:

- Invoicing
- Debt collection
- Account reconciliation
- Processing of bills and expenses
- Reporting
- Purchasing
- Assisting with other admin tasks such as creating WordPress guides and assisting with the checking of written work before it’s delivered
- Inserting content into websites
- Supporting staff and office related tasks such as seating assessments and keeping stationery in stock etc.
- Some call handling and message taking

Training and documentation will be provided for all of these tasks.

**Who we’re looking for**

You’ll be a detail-orientated individual who is super organised and a pleasure to deal with. You’ll have experience in general admin tasks and bookkeeping. We use Xero, Scoro and Excel for some of our reporting, so experience in any of these is a bonus.

You’ll have
- Expert knowledge of bookkeeping, ideally with a good knowledge of Xero
- Comprehensive knowledge of Microsoft Office
- Strong literacy and numeracy skills
- Be detailed-orientated and able to follow processes
- Have good judgement and be able to deal with customers in a friendly manner
- Be confident with using new software and spreadsheets, and learning new processes
- Be a strong team player with great communication skills allowing you to work closely with others

**Why work at Epix?**

We have a lively and collaborative culture at Epix, we work as a team and everyone has a voice. We’re constantly driving to be better, and having fun whilst we do it

Our team and clients are at the heart of everything we do. As well as being passionate about creating a stress-free, nurturing environment, we also have a bunch of other perks on offer:

- **Profit-based bonus scheme**:We have a 6 monthly profit-based bonus scheme, designed to empower the team to succeed and reward them for their hard work.
- **Hybrid working**:We’re a hybrid business, working an optional Monday and Tuesday at home, and then meeting in the studio Wednesday to Friday. You can take a number of extra work-from-home days for unexpected life admin too
- **Wellbeing**:Our wellbeing policy means the team can work from home on studio days if they feel well enough to work, but too poorly to come in. We also believe that life and work should be in balance. At Epix if something takes longer than expected, or doesn’t go to plan, we work out why, which means that overtime is very rare
- **Extra holiday**:We have a number of schemes for extra holiday, including buying extra leave, rewards for being part of our team for longer and we close for the Christmas break
- **Career support & training**:Each team member sits with a Company Director every three months to review goals and progress, with a longer review every twelve months. We also have a conference and events budget, and a book budget.
- **Social events**:The team control a Social Budget, free to use for days/nights out and social events. So far we’ve petted baby chicks, bounced on trampolines, and danced to ABBA - and that was just one event. In another we painted like Bob Ross.
- **Hippocampus**:Each Friday morning at 0900 we have a 30-minute session to invest in our creativity or wellbeing. Try a new craft, practice a technique, or just walk in the morning air - whatever you choose.

If you join the Epix team, we also have a pre-boarding process which helps you to feel like part of the gang from the moment you accept your job offer - this includes meeting your new team mates Find out more on our website.
- No recruitment agencies please. All applicants must have the right to work in the UK._

**Job Types**: Part-time, Permanent

Pay: £22,000.00-£26,000.00 per year

Expected hours: 12 - 16 per week

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

App

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