Administration Assistant

3 weeks ago

Solihull, United Kingdom Arden Multi Academy Trust Full time

**Coppice Academy**

**Salary**:Band C, full time equivalent salary range: £24,702 to £27,334

**Actual salary for working 22.5 hours over 39 weeks is £12,877 to £14,249 per annum**

**Part-time**: 39 weeks per year, term time

**Hours of work**: 22.5 hours split as follows:
Monday and Tuesday 8.30am - 12.45pm, Wednesday and Friday 8.30am - 4.00pm

We are looking to appoint an enthusiastic and highly motivated Administration Assistant to join our friendly office team. The post-holder will undertake a variety of administrative tasks.

**JOB PURPOSE**

To provide a secretarial and general administrative service to the school in order that it is highly effective in supporting the requirements of leaders and staff.

**Key responsibilities will include**:

- Ensure the provision of the reception service to all enquirers, in person and on the telephone.
- Monitor security at vehicle gates.
- Resolving problems as they arise.
- Demonstrate initiative in improving the quality of service provided by support staff within the school ensuring deadlines and high standards of work are achieved.
- Provide a secretarial service to the Associate Headteacher, Senior Leadership, Governing Body and all school staff as required.
- Deal with confidential enquiries/correspondence and school administration matters on behalf of the Associate Headteacher, including attending meetings within the school and education service as required.
- Maintaining and updating computer records for a variety of school functions including pupil database and attendance records.
- Liaison with external agencies.
- Complete all necessary reports and administration required from the LA.
- Ensure the maintenance of administrative/financial records support for the business function of the school.
- Support the development of ParentPay and on-going maintenance of the system.
- Ensure the provision of the administrative support to the school meal service.
- Responsibility for ordering and maintenance of a wide range of supplies and stocks. Contact and liaise with suppliers and providers.
- General administrative duties including processing of letters, booking meeting rooms, filing, distributing post and taking minutes of meetings.
- To continue to develop your own skills by attending training courses as deemed necessary. Arrange staff CPD when requested.
- Arrange school visits as instructed.
- Liaise with parents, pupils and outside agencies.
- To be able to organise and prioritise own workload ensuring that all deadlines are met.
- To follow the instructions of the Office Manager and be able to work under own initiative.
- It is expected that you will provide administrative/financial and supervisory support that is commensurate to the role being undertaken.
- Support with the induction of new staff, updating school systems with their details, issuing security fobs and arranging for staff ID badges to be produced.
- Support to the Business Manager with the provision of management information when required for the Governing Body, Headteacher, Local Authority, Education Service and other agencies where appropriate.
- Use of ParentPay for collection of monies for school meals, and other payment items as necessary.
- Undertake other financial tasks as instructed by the Business Manager.
- Provide support for any administration linked to Parent workshops, Parents’ Evenings, Intake meetings. Set up and administration of the School Cloud Parent Evening system across whole school.
- Assist Office Manager in updating SIMS and Census preparation and completion.
- Liaise with Secondary and Independent schools where appropriate to ensure the smooth transition of Coppice leavers.
- Provide support and oversee communication links to the PSA.
- Manage and update SIMS and use to obtain pupil details.
- Support SMT with all assessment procedures and data submission as required.
- To support the wellbeing and pastoral welfare of all children particularly for those arriving late, who are taken ill during the day and also for children who are late being collected.
- Liaise with the school nursing team to arrange appointments when required and be up to date and aware of pupil medical needs/ medication in school.
- Monitor attendance and process Leave of Absence requests, keeping a record for Educational Welfare purposes.
- Arrange swimming lessons as directed, including transport requirements.
- Arrange transport for other school events as required.
- To manage the weekly diary and calendar and book appointments as required.
- Co - ordinate the school photographer and all matters linked to this.

**Job Types**: Part-time, Permanent

Pay: £24,702.00-£27,334.00 per year

Expected hours: 22.5 per week

**Benefits**:

- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Free flu jabs
- Free parking
- On-site parking
- Sick pay

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Application deadline: 26/04/2024
Expected start date:

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