Shutdown Materials Specialist

1 week ago

Aberdeen, United Kingdom Petrofac Full time

**Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.**

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status, or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

**_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_**

**JOB TITLE: SHUTDOWN MATERIALS SPECIALIST**

**KEY RESPONSIBILITIES**:

- Building and maintaining relationships with 3rd party suppliers as well as client meetings / visits to onsite facilities to review and monitor third party supplied goods / material legislative compliance documentation.
- Acting as focal point for suppliers and all Petrofac departments for queries or discrepancies on material scheduling, fabrication, and quality.
- Ability to manage own workload to ensure high standards are not compromised.
- Ability to adapt under pressure in a fast-paced environment.
- Actively drives continuous improvement.
- Preparing material trackers for the control and full visibility of all materials required and that they have been purchased for each work scope within the shutdown.
- Accessing purchase requisitions & PO’s from Oracle Cloud.
- Accessing all material documentation from engineering documentation.
- Ensuring goods / materials are received and dispatched from Petrofac’s onshore storage facility to the required installation in a safe, timely, and efficient manner in compliance with all relevant legislative and company requirements.
- Creating purchase reports to track all purchased items due for offshore shipment.
- Ensuring materials and equipment have the necessary certification.
- Ensuring relevant stores/warehouse personnel are aware of deliveries and that they allocate space for goods on arrival.
- Chasing suppliers to ensure goods and materials are delivered on time to meet business needs.
- Prepares reports on material receipts and delivery.
- Prepare reports on the performance of suppliers.
- Ensuring purchase orders are released, shipped and receipted in a timely manner.
- Carry out offshore visits to the installations and onshore storage facilities.
- Attend kick off, planning and client meetings.
- Identify potential risks that may arise and highlighting these issues to the Shutdown Coordinator and Operations Manger
- Organize vendor / hire equipment to be sent and returned in a timely and cost-effective manner.
- Support management of change, following ‘change in scope’ processes and working with the team to assess, review and solve impacts on all aspects of the work scopes.
- Dangerous goods by air.
- Dangerous goods by sea.
- Maximo
- Oracle
- Perform an emergency role as defined in the Company’s Emergency Response Procedures Manual and installation bill.
- SAFETY:

- To be familiar with and have an understanding of the Company Health, Safety and Environmental Policies and Procedures.
- TECHNICAL INTEGRITY:

- Ability to deploy standards / procedures that meet both regulatory and safety standards.
- QUALITY ASSURANCE:

- Ability to undertake work to meet acceptance criteria with respect to safety, legislative requirements, cost and schedule.
- COMMUNICATION:

- Clear, fluent and expressive use of verbal and written language to convey information and ideas.
- Requirement to raise any nonconformance to supervisor in timely fashion.
- PLANNING:

- Ability to co-ordinate with all departments to ensure accurate control of materials onboard the installation.
- COST/BUDGET:

- Awareness of budget and schedule requirements.
- Ability to provide guidance and motivation to co-workers.
- The above list of duties is not intended to be exhaustive; this highlights a number of the major tasks of the post. You may be required to undertake additional duties, which form part of the function of the post. You will do so in accordance with the company’s safety regulations and always act with due care and diligence.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Educated to Degree Level standard or equivalent industry experience.
- Previous experience in offshore / onshore & Shutdown materials control
- Previous experience in Maintenance Management / Stock Holding Systems.
- Previous leadership experience.

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