Facilities/ Reception Coordinator

Company description:
J. Murphy & Sons Limited is a leading global, specialist engineering and construction company founded in 1951 that improves lives by delivering world-class infrastructure.
Operating in the United Kingdom, Ireland and Canada, we provide better engineered solutions to infrastructure sectors including Transportation, Water, Power, Natural Resources, and Construction & Property.
Headquartered in London, we also have a number of related businesses - Ground Engineering; Utility Connections; Murphy Plant; Urban Infrastructure; Murphy Process Engineering; Pipeline Testing Services; Specialist Welding Services; and Electrical Services.We are specialists in delivering pipelines; design; marine; structural steel; tunnelling; fabrication; bridges and piling; and invest heavily in our substantial holding of plant; equipment and facilities.
Murphy employs around 3,500 engineers, professional managers and skilled operatives around the world. Together, we work as ‘One Murphy’ by directly delivering the people, plant and expertise needed to make projects a success.
There’s more to Murphy.

Job description:
**Facilities/ Reception Coordinator - Part Time (15 hours) Thursday and Friday - Wigan**

**Recently recognised as the number 1 Best Big Company in the UK to work in 2023 by Best Companies there really is no better time to join J. Murphy and Sons.** Take a look at the role outlined and if you think you fit the bill, and want to workwithin a team that rewards performance ,drives personal development and offers a great working environment, we want to hear from you
Reporting into the Facilities Manager, theFacilities Coordinator will sit on our Reception and will be the principal point of contact for all Facilities on site. This role is a job share with our established Facilities/ Reception Coordinator who works Monday,Tuesday and Wednesday.

**What you will be doing**
- Operation of central switchboard
- Management of desk and meeting room bookings, ensuring that meeting rooms are kept presentable when not in use.
- Management of FM helpdesk function for location and inbound/outbound post and deliveries
- Provision of daily and weekly status reports for office (occupancy, call volume, helpdesk tickets, FM/ Building services compliance checks and AOB)
- Management of local office consumables
- Oversight of service standards from key framework providers such as (cleaning, security, maintenance, catering)
- Assisting HD and Procurement with finance requirements
- Daily weekly and monthly CAFM checks.
- Greeting and directing guests and contractors to areas of work or meeting locations.
- Control of contractors, including booking and arranging works understanding of RAMS and required procedures.
- Maintaining the site FM logbook
- Control of safe working practices alone or via in house H&S team
- Ability to assist enquiry to GRN invoice
- Ability to hold and complete an expenditure/budget file.
- Works to understand and build on procurement.
- Adopts cost effective practices.
- Leads the site for effective energy management processes.
- **Who we are looking for**:

- Previous experience of working within a in a high-profile corporate environment
- Previous reception or hospitality experience
- Some experience of budgets and budgetary process preferred.
- Some previous FM knowledge preferred, including use of CAFM systems or signing off tasks via electronic method.
- Professional, friendly, and welcoming attitude
- Pro-active and hands on and the ability to show initiative.
- Must have excellent communication skills and the ability to prioritise a busy workload