Contracts & Purchasing Administrator

3 weeks ago

Corby, United Kingdom Proact Medical Ltd. Full time

**Summary**

PROACT Medical Ltd is a fast-growing medical device company of around 50 staff and an accredited Living Wage Employer.

We are looking to employ a Contracts & Purchasing Administrator to compile tender offers and maintain customer contracts under the supervision of the current Contracts & Purchasing Manager. They will be expected to ensure that any relevant tender opportunities are picked up and completed in a timely fashion and that our existing contracts are running smoothly. This is a new position and is to be a split full-time role. The person will also be required to provide administrative support for our Contracts & Purchasing Manager as and when required. Full training will be given in this exciting and varied new position

**Main Responsibilities**

**Contracts**
- Preparation of accurate and competitive tender offers to be submitted well ahead of deadlines.
- Monitoring tender alerts to ensure that any potential opportunities are picked up and interest expressed.
- Contract maintenance - ensuring that contract expiry dates are monitored, extension requests are reviewed and administrated and that product catalogues and pricing schedules are current.
- Producing uptake reports as required to meet company or contractual requirements.
- Reviewing margins/profits relating to existing customer contracts.
- Acting as key contact for contract management on customer accounts in the absence of the Contracts Manager.
- Assisting with environmental policies including Carbon Reduction Plan.
- To support the Product Management Department when required.

**Purchasing**
- Raising and placing purchase orders on suppliers, confirming delivery dates, and investigating price queries.
- Liaising with logistics providers to ascertain arrival dates for sea and air imports.
- Producing reports and sharing information with colleagues regarding expected deliveries and priorities.
- Supplier appraisals - ensuring suppliers are appraised against key performance targets

**Qualifications & Experience**
- The following requirements should be supported by strong qualifications (preferably to A-level or above), or relevant working experience:

- Strong written, verbal communication and numerical skills.
- Good computer skills - a good working understanding of Word, Excel and Outlook is essential.
- Ability to liaise with suppliers and customers professionally and diplomatically.
- Proven administrative and organisational skills.
- Understanding of the UK Healthcare Market and/or experience of working in contracts, sales or purchasing roles is desirable but not essential, as full training will be provided.

**Personal Qualities**
- Ability to work on own initiative, to tight deadlines and as part of a team.
- Methodical with keen attention to detail even under pressure.
- Capacity to take on product knowledge and build relationships with customers and colleagues.
- Proactive approach to spot potential supply issues and taking ownership to resolve them in advance of them affecting customer service.
- Willingness to adapt, flexibility and ability respond to the requirements of a busy small business.

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£23,000.00 per year

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

Work Location: One location

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