Office Assistant

2 weeks ago

Gloucester, United Kingdom Blackfinch Group Limited Full time

We are excited to advertise for an Office Assistant to join the HR team. The role will provide support to the EA/office manager and HR Team. In addition, you will provide cover on reception. Providing a professional and courteous front of house and administrative service to both staff and external clients. You will be a member of the HR team but may support other teams as required and requested.

**Key Accountabilities**
- Meet and greet clients and staff in a professional and courteous manner.
- You will be answering and transferring telephone calls as appropriate.
- You will be involved in general office duties, including data entry, scanning, filing and collating documentation.
- Project work as required and directed by the Head of Talent.
- Ensure reception and all meeting rooms are clean and tidy to receive clients. You will also be responsible for preparing refreshments and arranging lunches for meetings.
- Order and maintain replacement of food/refreshments for the company and meetings.
- Sort morning post delivery and scan/distribute/attach to files as appropriate. Collate the evening post ensuring it is ready for evening collection. Coordinating and arranging couriers as required.
- Make and confirm travel arrangements for managers.
- Ensure that day-to-day Health and Safety processes in the office are undertaken, including testing the fire alarms, coordinating fire evacuations and ensuring risk assessments are completed. You will also coordinate any maintenance work required within the office with the Office Manager.
- Monitoring and ordering stationery, business cards and other office consumables as needed.
- Be a key holder and responsible for opening the office each morning and will act as company first aider and fire marshal for the business (full training will be provided).
- Banking - you will be responsible for travelling to the bank each day to deposit cheques as required.

**Personal Qualities**
- You should have a friendly and professional “can do” attitude with the ability to take initiative.
- Work with a high level of attention to detail in a structured and methodical way.
- You should have an excellent telephone manner.
- You will be discreet and understand that the role requires high levels of confidentiality because you may be dealing with sensitive personal information relating to our staff.

**Preferred Experience & Qualifications**
- IT Literate with good knowledge of all Microsoft programmes and setting up Zoom/ Teams calls.
- Good levels of attention to detail and able to work accurately.
- Experience working in a busy office environment or on reception preferred.
- Experience in working in a fast-paced environment.
- You will need daily use of a vehicle to travel to the bank. Your vehicle should be insured for business use, in addition to normal commuting.
- **Equal Opportunities**_

**Salary**: £27,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- On-site parking
- Private medical insurance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Gloucester: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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