Receptionist and Administrative Assistant

2 weeks ago

London, United Kingdom Harris Federation Full time

**Summary**
Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Primary Academy Merton as Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

**About Us**
Welcome to Harris Primary Academy Merton. We opened in 2014 as a local school for children aged two to eleven. We have a Nursery for 60 children and are a 2 form entry school for children in Pre School through to Year 6. We also have an additional resource base for 22 children who are diagnosed with Autism. Our belief is that children thrive when they are consistently happy and safe at school and that through expert teaching and support all pupils can achieve to a high standard. As a part of the Harris Federation, we share best teaching practice with other Harris Academies and continue to build on the Harris Federation's proven track record in the borough: with two successful and oversubscribed Harris Secondary Academies, Harris Academy Merton and Harris Academy Morden.

Our aim at Harris Primary Academy Merton is to make sure that our pupils leave us thoroughly prepared for secondary school and feeling that they have succeeded both academically and in the extracurricular aspects of Academy life.

We want all of our children to have a truly enjoyable experience at school. Our pupils’ achievements are celebrated every day in their lessons and we are proud that they are kind, caring, self-assured and eager to learn.

**Main Areas of Responsibility** Organisation**
- To represent the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- To oversee the Academy's admissions by checking spaces in school, filling spaces, arranging induction mornings and putting pupil information onto the system. The school admissions policy must be adhered to at all times.
- Maintaining an efficient and accurate pupil data system via the Academy's pupil system - Bromcom.
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc. First Aid training will be provided
- Taking minutes at annual review meetings for the SENCo.
- Other jobs as set out by the Academy's Office Manager

**Administration**
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required, e.g. pupils’ data
- Undertake typing, word processing and other IT based tasks
- Sort and distribute mail
- Ensure reprographics requests are fulfilled on time;
- Undertake general administrative procedures
- Maintain and collate pupil reports

**Resources**
- Operate relevant equipment/ ICT packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintain stock and supplies, cataloguing and distributing as required
- Provide general advice and guidance to staff, pupils and others
- To be aware of the Academy's scheme of delegation and other finance related policies
- Adhering to Office compliance

**Qualifications & Experience** Qualifications, Knowledge and Training**
- Minimum of GCSE school-based qualifications
- Good numeracy/literacy skills
- Good written communication
- Minimum of 2 years school office experience - desirable but not essential

**Experience & Knowledge**
- General clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the Academy

**Skills & Abilities**
- Appropriate knowledge of first aid
- Effective use of ICT packages
- Use of relevant equipment/resources
- Good keyboard skills
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
- The ability to take initiative and work independently
- Ability to work as part of a team
- Good communication skills
- Good organisational and time keeping skills
- Good interpersonal skills
- Able to work independently and manage own workload

**Next Steps**

**Rewards & Benefits**
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the oppo

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