Executive Personal Assistant

2 weeks ago

Manchester, United Kingdom Greater Manchester Combined Authority Full time

**Job: Executive Personal Assistant x3**

**Salary**:£30,151 - £33,820

**Hours**:36.25 per week

**Contract**:Permanent

**Location**:Greater Manchester Combined Authority, Tootal Building, 54 Oxford Road, Manchester

**Your role**:
Greater Manchester is one of the most exciting places in the country to work today. It has always been a place of progressive thinking and pioneering ideas. It is at the heart of the devolution journey, a prominent voice for the North and a city region with a clear and ambitious vision to become one of the best places in the world.

Our Business Support Teams provide a vital and pivotal service to the Greater Manchester Combined Authority, including Greater Manchester Fire and Rescue Service, as well as developing close working partnerships with; Transport for Greater Manchester, the Greater Manchester Health and Social Care Partnership team, Greater Manchester councillors, officers and teams across the Greater Manchester districts.

The GMCA is always considering how its supporting functions can be further developed and wants to appoint to the role below of Executive Personal Assistant to work with a wider team of Executive Personal Assistants and Business support staff. The role will work closely with other organisations and teams within and outside of the GMCA such as GM local Authorities, GMP and both the private and the voluntary and community sector.

**About you**:
We are looking for someone who has an interest and enthusiasm for Greater Manchester and has some awareness of the work of the Mayor and the GMCA.

You will need to be able to demonstrate that you:

- Can liaise with internal and external customer groups and strategic partners, including:

- Senior Managers and staff within GMCA
- Senior Members & Officers from across the GM Local Authorities and other regional and national Local Authorities
- Public Sector Organisations
- Government Departments
- Universities and Higher Education Facilities
- Private sector representatives & Managing Directors from across GM’s private sector and stakeholders/partners.
- PA and general administration experience at a senior level
- To extensively manage computerised diaries on behalf of senior managers
- Managing filing and/or cataloguing systems
- Experience of undertaking desktop research
- Working to deadlines
- Some experience of working in a political environment
- Build positive working relationships with internal and external customer groups and senior strategic partners
- Develop positive relationships with a wide range of external partners, including Local Authorities, Politicians, Regeneration Partnerships, GMP, Government Departments, Universities, Private sector representatives and Voluntary and community sector organisations and groups.
- Produce management information from IT systems and provide a high level of administrative support for the organisation
- Produce agendas for meetings
- Attend and produce the notes and minutes of meetings
- Be flexible in your approach and enthusiastic to work across a range of different teams

You will be keen to develop your knowledge and experience in a fast-moving and exciting environment. Your skills can make a real difference to the work of the GMCA, so join us and we will support you in fulfilling your own potential too.

**About us**:
As an employer, the Greater Manchester Combined Authority (GMCA) is made up of a number of key Greater Manchester strategic functions and service providers including; Greater Manchester Fire and Rescue Service (GMFRS); Waste and Resources; Environment; Work and Skills; Research; Public Sector Reform; Police, Crime and Criminal Justice; Homelessness; the Greater Manchester Ageing Hub and the Commissioning Hub.

**Our offer**:
In return for your hard work, we offer our employees a competitive package as part of our offer that you can find out more about here: GMCA offer - Green book.docx

**Mandatory Information**:
**Privacy Notice**

**Employees on the redeployment register will be given priority for any vacancies in the first instance. If employees are identified as a match from the register then the vacancy may be withdrawn or put on hold pending an outcome.

**JOB PURPOSE
To provide Senior Executive Level PA duties and administrative support to members of the Senior Management Team and Chief Executive, Mayor and Deputy Mayor (as required)

**KEY RELATIONSHIPS**
- To provide senior PA and administrative support through comprehensive and effective use of electronic mediums (word processing /spreadsheets/PowerPoint/diary management) to a high standard of accuracy and speed.

2. To receive, open and monitor mail for Senior Managers and deal with outgoing mail including compiling replies to certain letters received for signature by Senior Managers.

3. To extensively manage computerised diaries on behalf of senior managers.

4. To receive, transfer and deal diplomatically with all telephone calls and enquiries as necessary, screening any unn

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