Purchase Ledger Clerk

3 weeks ago

St Asaph, United Kingdom north tech1 Full time

Overview:
North excels at working with developers, operators and managers of complex physical environments where networking and network functionality are critical enablers for our customers and where a deep understanding of their operation is needed, along with an end-to-end capability to provide design-install-operate solutions. North has market leading expertise in structured cabling, advanced public and private networking, safety & security and the deployment of sensors & internet of things networks and solutions. An emerging market proposition is that North connects, secures and monitors assets and people.

The business today is made up of 6 historic acquisitions, with an integration programme that is ongoing, and has a turnover of c.£75m with a particularly strong presence amongst local authorities, defence & criminal justice public sectors, financial services, data centres and campus environments; North also operates IoT Scotland, the UK’s most advanced IoT network. Today circa 2/3rds of the business is project driven, primarily from existing customers, with 1/3rd being contracted managed service business.

North employs c.330 direct employees half of whom are design and field engineering technical experts working nationwide. Our in-house workforce is then supplemented by a large number of subcontractors primarily deployed for project implementation work. North has market leading project & programme management capabilities and operates an in-house network & service monitoring centre. This team has built a loyal and engaged customer base with a Net Promoter Score of +42.

**Responsibilities**:
**ROLE SUMMARY**:
An exciting opportunity has arisen for a Purchase Ledger Clerk to join our finance team in St Asaph. As a purchase ledger clerk you will be responsible for building strong relationships with suppliers and the internal business to ensure the purchase ledger processes can run smoothly. From the receipt of an invoice to the point of payment, the aim is to ensure that each invoice is accurately checked and processed in a timely manner to ensure there is no business disruption.

We are looking for a highly motivated, diligent individual capable of working to strict deadlines in a fast-paced pressured environment across multiple legal entities. Working as part of a team, processing high volumes of invoices with the need to interact across the internal businesses problem resolving you, will be a strong communicator.

**KEY RESPONSIBILITIES**:

- Timely and accurate processing of supplier invoices ensuring all financial transactions are recorded and accounted for in accordance with the Companies policies and procedures for the different entities across the Group
- Ensure all invoices are processed correctly, matched to Purchase orders and Good Received Notes and ensuring all documentation is complete including quantities and pricing
- Accurate processing of sub-contractor invoices adhering to the CIS process
- Ensure all expected credit notes are received and processed
- Ensure the supplier records in the master files are maintained including credit limits and payment terms and banking information including the set-up of new supplier accounts as required.
- Effective communication with suppliers, internal departments and other stakeholders to resolve any invoicing discrepancy issues
- Respond to supplier queries in a professional and timely manner, resolving issues and providing the necessary information
- Collaborate with internal departments ensuring invoices are correctly coded and authorised
- Ensure all payments when made are matched to the supplier invoices in a timely manner on completion of the payment run
- Complete supplier statement reconciliations to ensure the ledger is correct and follow up any variances
- Review and process employee expenses and credit cards on a monthly basis
- Assist the wider Finance Team with any ad-hoc queries
- Contribute to the continuous improvements initiatives for the business by suggesting ways to both streamline and automate purchase ledger activities

Qualifications:
**SKILLS AND EXPERIENCE**:

- Ability to maintain a high degree of accuracy whilst working in a fast-paced and high volume environment
- Ability to work to multiple strict time deadlines
- Excellent communication skills both verbal and written
- Excellent organisation and prioritisation skills
- Good punctuality and attendance
- SAP experience desirable
- Positive and motivated personality
- Must be adaptable, conscientious and enthusiastic with an attention to detail
- Professional and friendly attitude to customers and staff
- Construction industry experience preferable

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