Contract Administration

2 months ago

Malmesbury, United Kingdom Linesight Full time

Contract Administration

The **Contracts Administrator** will be the communicator between the client and external consultants to support procurement and commercial activities to ensure standards and deliverables are met and followed. You will work closely with the Procurement, project, finance and legal team. Assist management of programme and budgets. You will be reporting to the wider Capital Projects Team and Stakeholders on contract related matters.

Ensure that services and deliverables are followed, liaise with the External Cost consultants to update on

(a)Overall project spend

(b)Purchase Orders

(c) Agreements, for all Project Procurement packages

(d) Vendor not submitting invoices according to forecasts in the project cost book and report

(e) Vendor onboarding

**In this role you will**:

- Provide interface with the Commercial and Procurement team to deliver procurement planning, tender process, contract execution and financial management
- Support the tender process for the procurement of all suppliers required to deliver the
- programme contract works
- Support and manage the Procurement, tendering and post contract administration
- Ensure tender packs from external consultants match the clients’ requirements
- Ensure contracts comply with the CIP programme
- Upload Contracts, Approvals and Variations to the Ariba Contract Module
- Notify vendors when a PO is approved, provide briefing to vendors of claim and invoice process
- Monitor committed expenditure against Capex and Purchase Order values and report if packages/ projects become over-committed
- Administer contractor claims including co-ordination with Cost Manager for cost validation
- Administer programme revisions and ensure critical path is maintained in line with contract including co-ordination with the Project Planner for programme validation
- Administer variations and extension of time claims in line with contract for cost validation
- Record cash flows and projected spend timelines, and invoicing into the Project Cost book
- Reconcile actual spend, Project Cost-book and external consultants report figures
- report back on any deviation that the consultant needs to address
- Ensure effective contract management deliverables and reporting are maintained_ _
- Provide contract performance information and assist in the delivery of capital projects to plan and execute procurement stage gate deliverables
- Issue NDAs to vendors via the NDA portal and following up on any proposed amendments with legal
- Ensure closure of contract issues liaise with Inhouse legal and external cost consultants if needed
- Coordinate with the clients Finance/Accounts team to resolve payment issues reported
- Perform Goods Receipt (GR) on Ariba Guided Buying accordingly
- Cross reference the PO log and GR record form the clients finance and fixed term asset team

**Reporting**
- Ensure that reports follow the delivery manual
- Assist and provide cost inputs to the Capital projects Team and Stakeholders
- Assist Regional Commercial Managers with the preparation of monthly reporting templates and formatting and collation of information with regards to risk, contract variations, procurement status

**Working with project, procurement, commercial team**
- Preparation of design and construction contracts
- Work closely with Regional Commercial Managers to ensure best value is obtained from
- the supply chain during the pre-contract period and post contract administration.
- Liaise with the clients Project Manager to complete PR justification template

**We would like to hear from you if you**:

- Have over 5 years of experience in a Contract Administration/Management position
- Have real estate experience
- Have delivered property development and contract management in APAC or globally
- Are competent in Ariba Procurement software or a quick learner with systems
- Have dispute resolution or claims management experience
- Have experience in Capex (ideally not essential)

**About us**

Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team

**Diversity, inclusion and accessibility

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