Personal Assistant

4 weeks ago

Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full time

This role requires significant organisational skills, initiative, time management skills and personal credibility. The role requires a Personal Assistant with the ability to provide an excellent, confidential and efficient service.

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

Working as part of a wider team the post holder must exercise initiative to organise their own workload (and that of others) within defined deadlines facilitating an efficient and effective patient pathway.

**Some of the key elements are**:
- Responsible for all aspects of personal assistant support, working to optimum levels in terms of efficiency and organisatiom
- Produce high quality reports within agreed deadlines, as required.
- To undertake office duties including complex diary management.
- Production and collation of complex and sensitive documents
- Facilitate meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and minute taking.
- Ensure actions resulting from all meetings and other working parties are time-lined and undertaken.
- To co-ordinate away days, conference and other events as required.

Ensure sickness, study and annual leave is recorded on ESR & E-rostering.

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people - our staff, volunteers, carers, service users and patients. We are NottsHC.

The main duties of this role are to provide Personal Assistance to the Operational Manager and Clinical Lead to assist them in managing their day-to -day duties. Additionally, you will provide administrative support to the wider team. This includes:
- Managing all aspects of personal assistant support, working to optimum levels in terms of efficiency and organisation.
- Manage databases and use various sources to collect and monitor information; to assist with the collection, input and provision of statistical data as required; and to extract and manipulate data to support audits, outcome measures and research within the department.
- Facilitate the organisation of meetings/investigations/disciplinaries including venue booking, refreshments, producing and circulating agendas, recording attendance and accurate minute taking and undertake necessary follow-up action within appropriate timelines

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviors of the team.

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