Business Administrator

2 weeks ago


Aylesbury, United Kingdom Ministry of Justice Full time

Salary
- £25,752 - £27,116

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- South East

City/Town
- Aylesbury

Building/Site
- HM Prison Spring Hill, HP18 0TL

Grade
- AO

Organisation Grade for HMPPS
- Band 3

Post Type
- Permanent

Working Pattern
- Full Time, Flexible Working

Role Type
- Administration / Corporate Support

Job description

**Overview of the job**

This is an administrative job in an establishment.

**Summary**

The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release.

This is a non-operational job with no line management responsibilities.

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Assessing the need of prisoners who require ID and/or a basic bank account and keeping records as per approved templates.
- Using approved templates to maintain financial records as necessary, collect relevant management information and report on these as required.
- Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager
- Pathways
- Resettlement pathway contracts
- Procurement of Goods for unit
- Regime Monitoring
- Activity Board
- Management Information Systems
- Industries/Manufacturing
- Education Provision
- Activity/Labour Allocation
- Library activities
- Prisoner Pay Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:

- Job club
- Exit interviews
- Housing Clinics
- Induction Assessments

Undertake other administrative tasks including:

- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

**Behaviours**
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace

**Essential Experience**
- Job holders must complete specific training in their specialism once they take up post.

**Hours of Work (Unsocial Hours) Allowances**

37 hour working week

**Factor Examples**

Please provide job-specific examples to support the factors below (please refer to guidance for completion):
**Factor/Examples**

**Skills & Knowledge**

Proficient user of IT including prisoner databases appropriate to their area of work
Good knowledge of procedures, policies and standards in relation to Resettlement pathways - housing, learning skills & employment
Sound working knowledge in resettlement to ensure they are fully aware of the issues that need to be tackled

**Accountability & Decision Making**

Manage all data/information in a confidential manner
Act as first point of contact for the activity hub but any significant decisions affecting the area of work will be made by Management
Determine the urgency/importance of information received/or refer to a manager e.g. may be required to identify difficult/sensitive issues promptly and pass onto relevant parties
Advise manager of discrepancies or problems arising following the analysis of monitoring data
Opening of Prisoner Bank Accounts

**Problem Solving**

Investigate where incorrect/incomplete information has been received e.g. incomplete risk assessments received
Escalate issues to line manager when processes are not being correctly followed e.



  • Aylesbury, United Kingdom Aylesbury Box Company Full time

    **Job Summary**: We seek a highly organized and detail-oriented Business Administrator to join our Customer Service team. The Business Administrator will be responsible for managing administrative tasks, ensuring efficient operations, and supporting the business's overall success. This is a full-time position. **Duties**: - Perform data entry and maintain...


  • Aylesbury, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 339403**Salary**: - £25,752 - £27,116- A Civil Service Pension with an average employer contribution of 27%**Job grade**: - Administrative Officer- HMPPS Band 3**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Full-time**Number of jobs available**: -...


  • Aylesbury, United Kingdom Pertemps Network Group Full time

    **Job Description**: **770100511 - Business Support Administrator** - Are you looking for the opportunity to develop a career in the Public Sector? We have several fantastic temporary positions available working with our client Buckinghamshire Council!_ **Job Title -** Business Support Administrator **Temporary - **Until April 2023 with potential to...


  • Aylesbury, United Kingdom TMPW for Legal Ombudsman (HPTransactional work) Full time

    HMP Grendon and Springhill are looking for Band 3 Business Administrators to join their fantastic team in 2023. This is a non-operational role which may involve contact with prisoners depending on the area of work. This role will provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. Any...


  • Aylesbury, United Kingdom Pertemps Network Group Full time

    **Job Description**: **770100513 - Business Support Administrator** - Are you looking for the opportunity to develop a career in the Public Sector? We have several fantastic temporary positions available working with our client Buckinghamshire Council!_ **Job Title -** Business Support Administrator **Temporary -** contract until 31/03/2023 **Location -...


  • Aylesbury, United Kingdom Biffa Waste Services Full time

    **Description** **Changing the way the world thinks about waste** At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 10,500+ people around...


  • Aylesbury, United Kingdom Buckinghamshire Council Full time

    **Salary** £23,365 - £26,247 **Reference number** BUC09801 **Contract type** Permanent **Working hours** Full Time **Level of DBS check required** Standard **Date posted** 13 Aug 2023, 11 p.m. **Application deadline** 28 Aug 2023 **Overview**: We are currently recruiting for a **Business Support Administrator** to join us in Corporate...


  • Aylesbury, United Kingdom Maria Mallaband Full time

    About the Role Please note this role is not eligible for sponsorship and we can only consider applications from candidates with valid right to work in the UK. If you are an experienced Administrator with great communication skills, have a bubbly personality, emanate warmth and professionalism and want to work with a great team, then this role...


  • Aylesbury, United Kingdom Balfour Beatty Full time

    **About the role** Are you looking to start your career after your studies? Our Early Careers programme gives you the opportunity to challenge yourself and be part of the solution to make the world work better. The Early Careers programme we offer has been carefully developed by the business so that you will become the best professional you can be. We want...

  • Administrator

    2 weeks ago


    Aylesbury, United Kingdom Pertemps Aylesbury Commercial Full time

    phone number removed) – Business Support Administrator Are you looking for the opportunity to develop a career in the Public Sector? We have several fantastic temporary positions available working with our client Buckinghamshire Council! Overview On behalf of Buckinghamshire Council, Pertemps Recruitment have an exciting opportunity for an Administrator...


  • Aylesbury, United Kingdom Buckinghamshire College Group Full time

    Are you highly organised? Buckinghamshire College Group are looking for a **Curriculum Team Administrator **to join our Creative, Media, Business & Computing Department,based at our **Aylesbury Campus (37 hours over 52 weeks).** - Start at 8:30am - Provide administrative support to the Faculty Director and associated managers within the team. - Monitor...


  • Aylesbury, United Kingdom MERSTE CONSULTING LTD Full time

    Job Title: Business Support Manager Location: Thame, Oxfordshire **Salary**: £28,000 per year **Job Type**: Monday to Friday 0730-1630, full time, employed Requirements: Experience of administration within a fast-paced dynamic environment **About Merste Consulting Limited** Specialist landscape, grounds maintenance and arborist recruiters, we have an...


  • Aylesbury, United Kingdom MERSTE CONSULTING LTD Full time

    Job Title: Business Support Manager Location: Thame, Oxfordshire **Salary**: £30,000 per year **Job Type**: Monday to Friday 0730-1630, full time, employed Requirements: Experience of administration within a fast-paced dynamic environment **About Merste Consulting Limited** Specialist landscape, grounds maintenance and arborist recruiters, we have an...

  • Administrator

    4 weeks ago


    Aylesbury, United Kingdom Adecco Full time

    My client based in Aylesbury is looking for an Administrator to work alongside the Claims Technicians, supporting with administrative duties, data inputting and processing approvals. This position is Monday to Friday, 9am - 5:30pm with 1 hour for lunch. In return our client offers a benefits package which includes, 22 days annual leave + bank holidays,...

  • Administrator

    1 month ago


    Aylesbury, United Kingdom Adecco UK Full time

    My client based in Aylesbury is looking for an Administrator to work alongside the Claims Technicians, supporting with administrative duties, data inputting and processing approvals. This position is Monday to Friday, 9am - 5:30pm with 1 hour for lunch. In return our client offers a benefits package which includes, 22 days annual leave + bank holidays,...

  • Administrator

    1 month ago


    Aylesbury, United Kingdom Adecco Full time

    Can you start work on an immediate basis? Do you have excellent attention to detail? Are you proficient in using Microsoft software? My client based in Aylesbury are currently looking for an Administrator to work within their busy friendly Public Safety team. For this role, you will be required to have excellent attention to detail, have a professional...

  • Administrator

    2 days ago


    Aylesbury, United Kingdom Venn Group Full time

    Administrator VacancyRef: 81895A reputable charity that supports vulnerable people with drug and alcohol addictions based in the Buckinghamshire area are keen to secure an Administrator to join their busy team.Hours: Monday to Friday, 9-5Duration: Temporary with the opportunity for permanent workPay: £14.00 per hour inclusive of holiday pay (permanent...


  • Aylesbury, United Kingdom Netbox Recruitment Full time

    Office Administrator £24,000+ DOE Aylesford Monday to Friday 8am-5pm hour paid lunch My well established reactive client who supplies nationally coverage is looking to recruit an experienced Service Administrator. My client became a franchise with another client of mine in 2019 and now supply a variety of services to their 300 key accountson a...

  • Administrator

    5 days ago


    Aylesbury, Buckinghamshire, United Kingdom Venn Group Full time

    Administrator VacancyRef: 81895A reputable charity that supports vulnerable people with drug and alcohol addictions based in the Buckinghamshire area are keen to secure an Administrator to join their busy team.Hours: Monday to Friday, 9-5Duration: Temporary with the opportunity for permanent workPay: £14.00 per hour inclusive of holiday pay (permanent...

  • Sales Administrator

    1 month ago


    Aylesbury, United Kingdom Creeds (Southern) Ltd Full time

    Creeds are recruiting a Sales Administrator to join our successful company based in Aylesbury. We are the leading importers and suppliers of professional bakery equipment to the bakery trade. **Key responsibilities**: - Sales: Supporting sales team on a day-to-day basis by following up on deals in the pipeline and ensuring transactions are processed...