Senior Administrative Assistant
2 days ago
Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensure the health and safety of our teams.
**For Current Gilead Employees and Contractors:
**Job Description**:**Gilead currently have permanent opportunity part-time (4 days per week - flexible hours) for a Senior Administrative Assistant, supporting 3 sub-teams. This role will report into the Senior Director, Global Program Management team in Cambridge, UK.**
**Specific Job Requirements**:
- Provides administrative and clerical support to the Senior Director of the UK Development Project Management team, the UK RPM team (with some support for joint activities with US RPM team), and the Development Systems team based in the UK (both Cambridge and Stockley Park)
- Books and organizes travel and accommodation for above teams including flights and hotel bookings.
- Works with other administrative assistants with the department to collaborate on initiatives and activities acting as backup for other admins as and when necessary
- Responsible for preparing expense claims
- Responsible for raising purchase orders
- Provides administrative and clerical support for the interview process, which includes creating and distributing interview agendas, collecting assessment forms, scheduling and making travel arrangements and organizing on-boarding activities with support of the relevant department
- Ensures computer equipment, and all new hire materials are arranged for new starters
- Tracks and verifies data using a variety of software packages to conduct data entry and sorting of information
- Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed
- On occasion will gather, record, track and verify relatively complex data and information from multiple sources
- Liaises with external agencies or organizations to coordinate activities which are important to the function of the teams
- Assist where required with the booking of project, team and other ad-hoc meetings and taking meeting notes and other outputs such as actions lists
- Monitors mailboxes and routes queries or requests appropriately
**Knowledge, skills and experience required**
Administrative experience is a requirement. Good verbal, written, and interpersonal skills are required. Intermediate to advanced knowledge and experience using a number of MS Office software packages such as Excel, PowerPoint, Word etc. Knowledge and understanding of administrative and office policies and procedures is a requirement for this role. Typically works under limited supervision and may receive general direction on new lines of work or special assignments.
**Equal Employment Opportunity (EEO)**:It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
***For Current Gilead Employees and Contractors:
-
Senior Administrative Assistant
2 days ago
Cambridge, United Kingdom Gordon Yates Limited Full time* Relevant experience as part of an internship or working experience. - You must enjoy working as part of a team. - Up-hold unparalleled enthusiasm and professionalism at all times. Senior Administrative Assistant This is a permanent opportunity to join an established and well known global Company specialising in technology and software solutions. The role...
-
Administration Assistant
2 days ago
Cambridge, United Kingdom Interaction Recruitment Full timeInteraction are recruiting for a part time Administrator assistant at a College in Cambridge City. The College is seeking to appoint an Administrative Assistant to work in the College Office. The College Office is a key administrative centre within Peterhouse and carries out a range of administrative duties for the College, the Chapel, its Fellows...
-
Senior Administrative Assistant
4 days ago
Cambridge, United Kingdom AstraZeneca Full timeAt AstraZeneca, we’re not afraid to do things differently. We’re resetting expectations of what a bio-pharmaceutical company can be. This means we’re opening up new ways to work, groundbreaking and cutting-edge methods and bringing unexpected teams together. The Oncology Research and Development therapy area at AstraZeneca is unparalleled! We have...
-
Personal Assistant
6 days ago
Cambridge, United Kingdom AstraZeneca Full time**Personal Assistant / Senior Administrator** **Location: Cambridge, UK** We offer an exciting opportunity for an experienced administrator that is passionate about PA support! Play a valued and central role in powering the global enterprise. As valued partners across the enterprise, we provide the platform for excellence and performance to happen. We draw...
-
Senior Administrator
4 days ago
Cambridge, United Kingdom Eclectic Recruitment Full timeA growing, family feel company based in North Cambridge are currently looking to add a Senior Administrator to their busy team on a full time, permanent basis. **Key duties will include**: - Providing quotes for customers - Invoicing - Discussing and issuing service contracts - Adding data to the system - Contacting customers for payment updates -...
-
Senior Administrator
9 hours ago
Cambridge, United Kingdom Eclectic Recruitment Full timeAn excellent opportunity has arisen at a growing, close knit business based in North Cambridge. They are looking for an experienced Senior Administrator to join them on a permanent, full time basis! **Main duties will include**: - Quoting for services - Sending invoices - Liaising with customers regarding service contracts - Updating the system - Helping...
-
Senior Administrator
7 months ago
Cambridge, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full timeThe post holder will provide Senior Administrative support to a team of Administrators, Assistant Administrators and Apprentices across the Cambridgeshire area. They will supervise a team of administrative staff including undertaking appraisals, supervision, training and development of Band 3 and Band 2 staff. They will work closely with the Admin Team Lead...
-
Administrative Assistant
2 days ago
Cambridge, United Kingdom Kameo Recruitment Ltd Full time**Salary**: £25,780 p.a. **Hours of work**: Full time, 39 hours per week. Monday to Thursday 8am-5pm & Friday 8am-4pm **Company benefits**: 25 days holiday + public holidays, Free lunch when working, subsidised gym, pension scheme, Employee Assistance Programme, cycle to work scheme Kameo Recruitment is pleased to be partnering with an educational...
-
Administrative Assistant
4 days ago
Cambridge, United Kingdom EA FIRST LTD Full time**Are you looking for a varied administrative position where you can support with HR, recruitment, marketing, events and more?!** This is a fantastic opportunity to join a busy, customer focused environment in a newly created Administrative Assistant vacancy. With wide-ranging responsibilities, we are looking for someone who is pro-active and organised to...
-
Administrative and Compliance Assistant
3 weeks ago
Cambridge, Cambridgeshire, United Kingdom Select Appointments Full timeKey ResponsibilitiesProvide administrative support to the finance and investment management office.Work closely with senior management and the compliance manager to ensure effective compliance.Assist with various tasks, including data entry, document management, and reporting.As an administrative and compliance assistant, you'll play a critical role in...
-
Senior Administrator
6 months ago
Cambridge, United Kingdom Zedify Full timeZedify is shaking things up in the logistics sector by transforming the way first and last-mile deliveries are done in cities. Our unique system for consolidated, zero-emission deliveries ensures consumers get their items how and when they want and is helping to create healthier, more liveable cities. We’re looking for a Senior Administrator to support...
-
Administrative Assistant/apprentice
7 months ago
Cambridge, United Kingdom MRC Laboratory of Molecular Biology Full timeTo support the Divisional Administrator and Heads of Division in carrying out their responsibilities within the Division of Structural Studies at the MRC Laboratory of Molecular Biology (LMB). To assist the Divisional Administrator with all aspects of administrative work within the Division, with the aim of providing efficient and effective administrative...
-
Senior Administrator
9 hours ago
Cambridge, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full timeThis Band 4 Senior Administrator position is available for a highly organised, motivated and enthusiastic person and is located at Addenbrookes Hospital, Liaison Psychiatry within the Adult and Specialist Administration Hub. The post holder will provide a comprehensive supervision and administrative service for the liaison psychiatry team.
-
Senior Administrative Coordinator
2 weeks ago
Cambridge, Cambridgeshire, United Kingdom Atlas Venture Full timeCompany OverviewThird Harmonic Bio is a dynamic biotech company dedicated to developing innovative treatments for severe allergies and inflammation.Job DescriptionWe are seeking an experienced Executive Assistant/Office Manager to join our team in Cambridge. The successful candidate will provide exceptional administrative support to our senior leadership...
-
Administrative Assistant, CEO Department
2 days ago
Cambridge, United Kingdom Fill Your Specialist Role Full timeOur client is seeking a highly organised individual to provide administrative support to the CEO Department. Key responsibilities include: - providing financial administrative support (including processing expense claims, raising purchase orders, processing invoices) - facilitating the day to day running of the CEO office, including acting as the first...
-
Senior Administrator
9 hours ago
Cambridge, United Kingdom Reed Business Support Full timeMy Highly Prestigious Cambridge is Client are looking for Atemporary Senior Administrator, £12.32 per hour, to carry out the following duties *Filing service sheets *Data administration, *Digitally and updating records, Plus all other required Administration duties. The positions are full time, 36.5 hours per week, Monday to Friday, hybrid working, the...
-
Administrative Assistant CEO Department
2 days ago
Cambridge, United Kingdom Fauna & Flora International Full timeFounded in 1903, Fauna & Flora International (FFI) is the world’s longest established international conservation organisation. Our vision is to create a sustainable future for the planet where biodiversity is conserved by the people living closest to it.We aim to do this through the conservation of threatened species and ecosystems worldwide, choosing...
-
Senior Administrator
6 days ago
Cambridge, United Kingdom The One Group Full timeOffice Manager, Senior Administrator, Divisional Support, Executive Assistant - all these positions have one thing in common, you are generally the go to person, the fountain of knowledge, the person who keeps everything running. I can think of fewer companies who I'd rather do this for, an organisation who exist solely to tackle some of the most serious...
-
Administrative Assistant
4 days ago
Cambridge, United Kingdom LinkPoint Resources Limited Full time**£20,000 - £25,000 + Great benefits** **Monday - Friday, 9:00 am - 5:30 pm** **Administrative Assistant’s Core Duties** - Assist the Sales department with daily organisational tasks - General administration of the sales processes - Help with social media channels to promote projects - Process returns, shipping, and equipment returned - Keep the...
-
Insolvency Case Senior Administrator
6 months ago
Cambridge, United Kingdom Richmond Recruitment Agency Full timeAt Richmond Recruitment Agency, we are partnered with a leading Accountancy firm based in London who are seeking a Senior Insolvency Administrator to join their team. Reporting to the managers in the team, the Administrator will have responsibility for their own caseload. **Job Descriptions**: The role of a Senior Case Administrator involves being...