Defence Support Administration Officer

2 weeks ago


West Moors, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 290820**Salary**:

- £22,758**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Strategic Command - Defence Support OEA**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Defence Petroleum Depot, West Moors, BH21 6QSAbout the job

**Job summary**:
Do you want to join Defence and play your part in supporting our armed forces to operate effectively?

Come and join us for an exciting opportunity to join at the start of the creation of the Operational Energy Authority, where you will be able to contribute, develop and evolve within this new forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.

Each year a third of the Defence budget is spent on Support. The Defence Support Organisation sits at the heart of providing support to the UK's Armed Forces. This 850-strong organisation works with both civilian and military personnel across Defence and exists to ensure that wherever Defence is operating, it can outpace, outwit and where necessary out-fight its adversaries. We provide logistic and engineering support to UK Armed Forces at home and abroad and have a broad remit spanning from planning to operational delivery. We are also driving a results-orientated transformation agenda to modernise Defence's logistic and engineering support services and contributing towards the Defence strategy to meet the UK Government goal of Net Zero 2050.

We offer an inclusive, encouraging working environment providing opportunities for you to thrive in your role and progress your career. Our core values are Respect, Trust, Understanding and Kindness as we passionately believe these will enable both a diverse workforce and ultimately high performing teams.

We are looking for enthusiastic and motivated individuals who will embrace these values and proactively demonstrate the principles of inclusion within the organisation.

This position is advertised at 37 hours per week.

Does this sound like the role for you? If so, we would love to hear from you

**Job description**:

- Deliver administrative support across specialisms as instructed and contained within the MOD UKStratCom Catalogue of Services and assignment specifications.
- Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate. This also includes being a key POC for stakeholders and contractors, reporting/logging faults with Ancala and VIVO, continuously monitoring faults until successful repair.
- Own logístical elements of activities and events such as arranging travel, booking venues or coordinating visits. Additionally, booking visits, VIP escorts, booking conferences, booking and authorising hire cars through Clarity systems, taking meter readings for Fuel & Light account and conducting an annual scale calibration. Completion of demanding, issuing and accounting for fuel. Focal point for postal services including delivery and receipt of all site mail.
- Support internal communications such as updating internal websites, distributing key information and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns, TRIAD alerts. Issuing keys to contractors.
- Manage document production, processing and maintenance as instructed e.g. any relevant papers for meetings, administration of hard copy classified documents, processing security clearance documents etc. This includes issuing fuel cards, closing vehicle schedules, managing the Fuel Account and the disposal account for skips.
- Support in the production of a variety of documentation, including demands, reports and clearance documentation. This includes demands through Leidos (PPE), issuing/receipting stores, recording all Demand, Receipts and Issues for audits and producing returns for F&L account.
- Coordinate a small team, providing coaching and developmental dialogue where appropriate. To ensure labourers complete daily & weekly tasks.

**Person specification**:
To be found successful you must demonstrate the following essential criteria:

- Excellent and demonstrable IT skills, particularly Microsoft Office.
- Minimum of 5 GCSEs or equivalent Level 2 qualification or higher.
- Excellent written and verbal communication skills.
- Experience working within an administrative role.- Experience of Microsoft SharePoint and Teams.
- Experience of managing databases.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Leadership
- Making Effective Decisions
- Managing a Quality Service
- Making Effective Decisions
- Managing a Quality Service

**Benefits**:

- Learning a



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