Supply Control and Accounts

2 weeks ago

West Moors, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 266834**Salary**:

- £22,220**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Business area**:

- MOD - Strategic Command**Type of role**:

- Administration / Corporate Support
- Industrial
- Logistics**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Defence Petroleum Depot West MoorsAbout the job

**Job summary**:
From 01 April 2023 the Defence Fuels Acquisition Programme and the Defence Strategic Fuels Authority will combine to become the new Operational Energy Authority (OEA). Come and join us for an exciting opportunity to join at the start of the creation of the OEA, where you will be able to contribute, develop and evolve within this new forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.

The OEA is responsible for the Dir Sp Ops fuel outputs including future projects, management of business as usual procurement activity and delivery of Fuel, Lubricants and Associated Products (FLAPs) support provided by the Petroleum Depot.

From the 1st April 2023, Defence Fuels Acquisition Programme (DFAP) will transfer from Defence Equipment and Support (DE&S) to UK Strategic Command to form the OEA. As a result your employment terms will reflect the advert, and your employment will be with MoD Main UK Strategic Command from this date.

The primary function of the Supply Control and Accounts (SC&A) Clerk 2 is to efficiently and effectively manage the stock account by processing receipts and demands to ensure that products are received by the customer units on time.

The SC&A Clerk 2 is to be qualified in the regulations governing the movement of dangerous goods by all modes of transport.

This position is advertised at 37 hours per week.

**Job description**:
1. Operation of the Warehouse Management System, including input for receipt, issues, management of storage locations and account adjustments as necessary in preparation for the production of Supply Invoice (SIV) and receipt paperwork.

2. Activating twice daily customer demand process to produce SIV in advance of stock selection and transportation and completion of any associated SIV requirements on Business Objectives.

3. Management and monitoring of high priority demands in accordance with Defence Policy including the production of SIV in advance of stock selection, packaging and transportation.

4. Completion of MoD Form 640 as required and forwarding to the Payment Team for payment action.

5. Operation of a helpdesk facility for demand progression general enquires and VITAL tracking.

6. Maintenance of the SIV archive including filing and file creation.

7. Preparation of loading plan for ISO Container out load in liaison with PT where necessary and container loading team. The production of SIV for ISO Container out load as per the load plan.

8. Monitoring and notification of packed fuel demands exceeding 200 x Jerricans to HQ Army FD Sp Fuels for authorisation.

Secondary Responsibilities:
1. Where a Discrenpancy Report (DR) has been raised, conduct an investigation and formulate an initial response and submit findings to the SC&A Mgr for consideration.

Additional Responsibilities:
1. Any other duties designated by the Supply Control and Accounts Manager.

**Person specification**:

- We are seeking enthusiastic, self-motivated, team players and highly organised applicants. Within this role you may deal with both internal and external stakeholders of various ranks / grades and therefore you must have good communication skills, both verbal and written.
- Other essential specifications we require from applicants are;- An adaptable team player, with experience of working collaboratively and confidently with others yet is comfortable using initiative when working alone
- Demonstrable experience of working within a fast-paced environment
- Good communication skills, both verbal and written
- Demonstrable ability to prioritise workload
- IT skills to include Microsoft Office 365 apps (Word, Excel, Outlook, SharePoint).

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Seeing the Big Picture
- Leadership

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses. The post does not offer relocation expenses (move of home, excess fares or temporary transfer)

Please note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attr

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