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Event Coordinator

5 months ago

Reading, United Kingdom University of Reading Full time

The core purpose of Venue Reading is to balance delivering event support services to our internal customers with generating revenue for the University by selling events space to our external customer base. The team pride themselves on delivering excellent events, services and facilities. We are committed to supporting the strategic principles of the University in promoting quality of both campuses and the physical learning environment.

Venue Reading and Henley are a professional events service team offering a wide variety of venues, hosting a range of events including day and residential meetings and conferences, functions and celebrations, B&B accommodation and summer schools. The role will be based within the Venue Reading team at Whiteknights Campus in Reading.

The post holder will, with the support and guidance of the Event Manager, generate and supervise the conference, events and function business. This involves ensuring that all events are developed with optimum efficiency and profitable utilisation of the University’s facilities in harmony with the core academic priorities of the University. The role involves coordinating a variety of events to maximise revenue generation for the University by matching client requirements to University facilities.

**Qualities, experience and skills we are looking for include but are not limited to the following:
- **Experience in Event Coordination**:

- **Experience in Customer Service environment - customer facing roles**:

- ** Excellent written and verbal communication skills**:

- ** The ability to prioritise workload and stick to deadlines**:

- ** Attention to detail**:

- **Excellent time management skills**

**Benefits of Working for the University of Reading**:

- **Generous annual leave** - our annual leave scheme entitles colleagues to take up to 21 days annual leave per year, increasing to 25 days after 5 years’ service. (The entitlement will be pro rata for part-time colleagues). In addition to this, you will be entitled to public holidays and additional days (normally 6 in total) when the University is closed around Easter and Christmas.
- ** Great pension scheme** - members of staff have the opportunity to join a pension scheme offered by the University. The scheme is funded by contributions made by both members and the University with the University paying the majority of the cost.
- **Beautiful Campus Environment** - our Green Flag Award winning Whiteknights campus is not far from Reading town center. It has its own bus stop, serving Reading Buses, a free park and ride from Mereoak and Thames Valley Park and on-site permit parking available. It is set in 130 hectares of beautiful parkland, so you’ll find plenty of places to relax during your breaks.
- **Additional benefit Schemes** - such as Cycle2Work, travel loans and discounts are just some of the packages staff can benefit from.
- **Your health and wellbeing -** there is a considerable discount on our on-site Sports Park Facilities because we care about our employees’ Health and Wellbeing.

**Informal contact details**

**Alternative informal contact details**

**Contact role**:
Venue Reading & Henley, Events Manager

**Contact role**:
Head of Conference and Events Operations

**Contact name**:
Laura Robb

**Contact name**:
Fi Evans

**Contact phone**:
+44 (0)118 378 6116

**Contact phone**:
+44 (0)118 378 8334

**Closing Date - 12 March 2024**

**Interview Date - 22 March 2024**

The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and champions LGBT+ equality. Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.