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Team Organiser

4 months ago

Kings Norton, United Kingdom Colas Rail UK Full time

**Position: Team Organiser**

**Division: Infrastructure**

**Location: Bristol**

**Purpose of the Role**

To support the Operations team and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.

**Key Areas of Responsibility & Accountability**
- Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns.
- Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.
- Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.
- Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.
- Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.
- Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables and furniture as required.
- Report team problems e.g. IT and office facilities and monitor response.
- Undertake administrative tasks as directed including technical literature searches for the team.
- Undertake the role in a way that is consistent with, and reinforces, Network Rail's values.
- As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
- Managing prompt delivery of all postal and courier requirements and the associated recording and document control.
- Assist in keeping safety documentation, bulletins and notice boards updated.
- Any other reasonable duties as required from time to time.

**Person Specification**

Essential
- Ability to multitask.
- Experience in appropriate IT packages.
- Good time manager.
- Strong organisation skills.
- Good communication skills (verbal and written) including excellent telephone manner.
- Experience of working with a team.

Desirable
- Sound railway background and knowledge of railway geography.
- Recognised qualification in keyboard associated skills and office management. techniques.
- Knowledge and experience of records management.

**And what do we offer?**

At Colas Rail we know how important job satisfaction is for everyone to support with life at home, your health and financial well-being, that's why in return we offer:

- Competitive Salary
- 26 days Annual Leave
- Industry leading Life Assurance
- Healthcare Cash Plan
- Wellbeing Employee Assistant Programme
- Pension Scheme
- Eye Care Vouchers
- Long Service Award
- Season Ticket Loan
- Occupational Health Service

**About Us**
- Joining Colas Rail UK provides the opportunity to not only establish yourself within one of the rail industrys biggest and most prestigious, multi-disciplined contractors, providing you with a springboard that can take you career to new heights._
- We take pride in nurturing talent and providing opportunities for you to unlock your potential at whatever stage you are in your career. We encourage cross-collaboration and innovation and if you are interested in learning Colas Rail will enable that._
- Every day we work together safely to solve real problems, with a shared goal of enhancing the Infrastructure and Logistics which is key to the UK Rail Network and wider Supply Chain. Everyone here has a voice and we encourage all to speak up, discuss their ideas and implement them._
- We are always looking for passionate people to join our business and with several bases across the UK, there are plenty of opportunities to join our vibrant, creative, and diverse teams._
- Colas Rail hold three core values: Caring, Sharing and Daring. We take care our of our employees, always ensuring safety is a top priority and we nurture our collective wellbeing. We share a passion for what we do, celebrate our achievements and value high standards like nowhere else. We dare to take on new challenges, we are one of the international leaders in our industry. We keep on innovating, expanding, and conquering new markets._
- The performance of Colas Rail UK is dependent upon improving and developing the skills and abilities of all employees, and our Equal Opportunities Policy, above all else, aims to achieve this objective._

**Behavioural Skills**
- Engage and Care
- Engage and stay close to our client. Provide sustainable solutions that you truly care about and join us in having an impact on the Infrastructure of the UK.
- Execute and Share
- Share our joint passion for the important work executed every day at Colas Rail. Share in our success, our diversity, our development and execute our project plans.
- E