Technical Administrator

5 months ago

Birkenhead, United Kingdom Cammell Laird Full time

**Role Title**

Technical Administrator

**Business Area**

Production

**Location**

Whitehouse

**Reporting to**

Ship Manager

**Direct reports**

1

**Hours of work**

Full Time

**Purpose**

The Technical Administrator will be accountable for supporting management in organising and controlling the activities of production which includes generating, updating, monitoring, and distributing production documents.

**Key Responsibilities**

**The Technical Administrator requires**of this job position can vary depending, however, the duties would typically include.**

**Administration**
- Document control and filing (electronic)
- Posting notices and updating notice boards
- Arranging meetings and taking minutes writing them up with action trackers
- Maintaining action trackers
- Coordinating quotes against running project costs
- Liaison with others for VIP visit site preparations and subcontractors
- Coordinating Supplier visits and attendee lists
- Coordinating meetings with external agencies
- Update Action Tracker.
- Control of all training and updating of records
- Update all Holiday & Sickness & Absence records.

**Technical**
- Helping create and maintain a management system, policies, procedures, risk assessments etc
- Creating a folder system for an asset managing system and populating it from or with existing folders apx 100 and 1000 documents
- Administrating incoming job requests and call outs to breakdowns
- Running a job list on our intranet so people can check to see what is happening with their job requests
- Updating a running calendar of dock operations and occupations
- Liaison with Purchasing for updates on equipment orders
- Liaison with Finance to give budget spend updates
- Liaison with HR to arrange training
- Helping write role profiles and job adverts
- Managing and uploading information to our intranet data hub
- Ensuring all information on the IMS (integrated management system) and HUB are up to date and valid
- Creating an electronic and printed quarterly newsletter for site and facilities to update the workforce on what the team have been up to
- Helping to update and maintain a rolling 5-year asset management plan
- Creating Power Point presentations of Budget spends, Asset conditions, business case studies, statistics for energy and waste savings.
- Formulate weekly site & Facility Bulletin & Develop
- Update weekly progress reports and communicate.

**Relevant Skills**

**The Technical Administrator requires many different skills to work successfully.**
- Highly adaptable to working on computer software
- Strong and confident knowledge of reporting using excel
- Customer focused personality and excellent telephone manor
- High quality of written and numerical skills
- Positive personality
- Provide high quality project, service, initiative, and administrative support
- Excellent Time Management
- Effective Communicator.
- Prompt and accurate reporting to the Directors as required.
- Ensure quality standards and requirements are met.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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