Senior Administration Officer

1 month ago

Lincoln, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 277173**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Senior leadership**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 8 CORPORATION STREET LINCOLN, LN2 1HN, NPS GRANGE HOUSE GRANTHAM, NG31 6NZ, NPS PROBATION CENTRE BOSTON, PE21 8LN, NMS NPS SKEGNESS PROBATION OFFICE, PE25 1TFAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with st

  • Administrative Officer

    1 month ago

    Lincoln, United Kingdom Pragmatics 3D Full time

    **About P3D**: We founded P3D specialising in consultancy and project management with a clear purpose - to deliver change in policing more dynamically and effectively. Unlike large consultancy firms, we prioritise user engagement, personal and accountable services, and a commitment to honesty, realism, and credit where it's due. We foster a culture of...

  • Senior Administrator

    1 month ago

    Lincoln, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

    Do you have exceptional organisational, communication and administrative skills? Do you enjoy working closely with a small team of people and helping to get the best out of people? Are you looking to take on more responsibility? If so, then our senior administrator role may be just what you’re looking for. The Quality Team are looking for someone highly...

  • Senior Administrator

    1 month ago

    Lincoln, United Kingdom University of Lincoln Full time

    **International Office**: **Location**: Lincoln **Salary**: From £26,444 per annum This post is permanent and full time at 37 hours a week **Closing Date**: Thursday 31 August 2023 **Interview Date**: Thursday 14 September 2023 **Reference**: INT010E Are you an enthusiastic and organised administrator, who is looking for a new challenge? Our...

  • Office Administrator

    4 days ago

    Lincoln, United Kingdom Procure Direct Ltd Full time

    **About us** Procure Direct Ltd are suppliers of LED lighting, Far Infrared Heating and Solar PV solutions - design, manufactured and installed **ADMINISTRATIVE ASSISTANT** **Lincoln, Part-Time, Permanent** We currently have a vacancy (approx 20 hours per week) in our Lincoln office for a part time Administration / Directors Support Assistant. In return...

  • Senior Administrator

    1 month ago

    Lincoln, United Kingdom Lincolnshire Community Health Services NHS Trust Full time

    The Electronic Assistive Technology Service (EATS) is based in Lincoln and is part of Lincolnshire Community Health Services. The team provide specialist services for communication and environmental controls to patients across the East Midlands region. Reporting to one of the Specialist Clinicians, you will be working within the admin team as a Senior...

  • Senior Finance Administrator

    1 month ago

    Lincoln, United Kingdom Age UK Lincoln and South Lincolnshire Full time

    Age UK Lincoln & South Lincolnshire has an exciting opportunity for a Senior Finance Administrator within a fast growing, forward thinking organisation. - **Based at our Park Street office in Lincoln**_ - Monday to Friday_ - 35 hours a week_ - 08:30 to 16:00_ - Permanent contract_ - £25,360 per annum_ Our vision and mission drive everything we do at Age UK...

  • Senior Operations Administrator

    4 days ago

    Lincoln, United Kingdom University of Lincoln Full time

    **College of Arts Social Sciences and Humanities Executive Office***:Location**: Lincoln **Salary**: From £26,444 pro rata Please note this post is permanent and part-time at 18.5 hours per week. **Closing Date**: Friday 31 May 2024 **Reference**: SB183 We are looking for experienced, enthusiastic, and organised individuals to join our team in the...

  • Student Administration Officer

    4 weeks ago

    Lincoln, United Kingdom University of Lincoln Full time

    **Student Administration**: **Location**: Lincoln **Salary**: From £21,630 per annum Please note, this post is fixed term until 31 October 2023, and full time at 37 hours per week. **Closing Date**: Sunday 19 February 2023 **Interview Date**: Thursday 02 March 2023 **Reference**: AR4052A Student Administration provides expert administrative support...

  • Senior Administrator

    2 days ago

    Lincoln, United Kingdom University of Lincoln Full time

    CHS115A An exciting opportunity has arisen for a Senior Administrator to join us in Lincoln Medical School. This post will be key in the setup, delivery, and business as usual of our research internships and intercalation programmes that will include taught Masters and Masters by Research programmes. This post will also be key in the development of a...

  • Senior Finance Administrator

    4 weeks ago

    Lincoln, United Kingdom pib Group Full time

    Senior Finance Administrator PIB Group are looking for an experienced Senior Accounts Administrator for a fixed term period of 6 months. We are open to accommodating various working arrangements and are happy to discuss options for part-time, full-time, job share, and flexible hours. The Role: The purpose of this role is to process and control accounting...

  • Senior Finance Administrator

    3 weeks ago

    Lincoln, United Kingdom pib Group Full time

    Senior Finance Administrator PIB Group are looking for an experienced Senior Accounts Administrator for a fixed term period of 6 months. We are open to accommodating various working arrangements and are happy to discuss options for part-time, full-time, job share, and flexible hours. The Role: The purpose of this role is to process and control accounting...

  • Senior Finance Administrator

    4 weeks ago

    Lincoln, United Kingdom pib Group Full time

    Senior Finance Administrator PIB Group are looking for an experienced Senior Accounts Administrator for a fixed term period of 6 months. We are open to accommodating various working arrangements and are happy to discuss options for part-time, full-time, job share, and flexible hours. The Role: The purpose of this role is to process and control accounting...

  • Maternity Cover Office Administrator

    7 days ago

    Lincoln, United Kingdom Fawcett construction Lincoln ltd Full time

    Duties: - Perform daily duties, including data entry and filing - Manage office supplies and equipment - Maintain accurate records and documentation Requirements: - Proficiency in Zero for financial management - Excellent typing skills for data entry tasks - Familiarity with Google Suite for office productivity - Strong organisational abilities to manage...

  • Customer Service/office Administrator

    5 days ago

    Lincoln, United Kingdom Spericle Limited Full time

    _**Are you looking for a new career in 2023?**_ Properties on the Market are currently recruiting for the position of an Office Administrator. This role will entail various responsibilities such as data inputting, customer handling, using in house software's, telephone duties and working along side our friendly team. **What we are looking for**: -...

  • Office Coordinator, Office Admin, Pa, Personal

    6 days ago

    Lincoln, United Kingdom Corriculo Ltd Full time

    **O**Office Coordinator, Office Admin, PA, Personal Assistant, **COR4884** **The Role **An excellent opportunity has arisen for an enthusiastic and personable Office Coordinator / Office Administrator, to join our client, based-in Lincolnshire. The successful Office Coordinator / Office Administrator will join an established, small administrativeteam,...

  • Office Administrator

    1 week ago

    Lincoln, United Kingdom Psychological Insights Ltd Full time

    **Job Description (Administrator)** **JOB SUMMARY** To provide a range of administrative support within Purple House. **DUTIES AND RESPONSIBILITIES- (including but not limited to)** 2. Liaise with Clinicians to establish their availability and suitability to take new referrals. Through use of an electronic diary system, book and confirm appointments for...

  • Office Administrative Assistant

    7 days ago

    Lincoln, United Kingdom P C Coaches of Lincoln Ltd Full time

    We are a close knit, friendly team dedicated to providing a comprehensive package holiday & day trips programme to our large, loyal customer base spread across Lincolnshire, and we are looking for a new member of staff to join us at our office in Lincoln. Excellent communication skills, a friendly telephone manner, and a good standard of numeracy/literacy...

  • Assistant Business Services Officer

    1 month ago

    Lincoln, United Kingdom Hays Specialist Recruitment Limited Full time

    Temporary Assistant Business Services Officer | Secondary School What you will be doing: As Assistant Business Services Officer you will provide a wide range of administrative support to the Business Services Officer and the rest of the Senior Leadership Team, this could include administration support across Finance, HR, Recruitment, Facilities,Management...

  • Administrator (REDEPLOYMENT OPPORTUNITY)

    4 weeks ago

    Lincoln, United Kingdom University of Lincoln Full time

    CHS114 An exciting opportunity has arisen for an experienced Administrator to join us in Lincoln Medical School. This post will be key in establishing and supporting the Senior Administrator with the setup, delivery, and business as usual of our research internships and intercalation programmes that will include taught Masters and Masters by Research...

  • Office Administrator

    7 days ago

    Lincoln, United Kingdom Swallow Cleaning Contractors Full time

    **Are You Our New Office Administrator?** If you're well organised and professional, a dab hand at Microsoft Excel and Word and are equally adept at working with numbers and other people this could be your perfect position. Swallow Cleaning Contractors is a friendly, family-run commercial cleaning firm in the heart of Lincoln - with over 47 years experience...