Receptionist/admin Officer

3 weeks ago

Coleshill, United Kingdom Woodlands School Full time

Scale/Range - MAT Grade 3 (SCP 4-5)

Hours per week - 37

Actual Salary - £20,209 - £20,731

Contract Basis - Term Time + 1 week (39 weeks)

Contract Type - Permanent

We are looking to appoint a Receptionist/Administrator to provide a courteous and professional reception service and general administrative support to the school and wider Trust.

Main Duties and Responsibilities:
General
- Ensure that duties are carried out in compliance with relevant legislation, statutory guidance and Trust policies, including the Equality Act and Keeping Children Safe in Education (KCSIE).
- Contribute to ensuring that all aspects of school administrative support is in accordance with best practice and reflects value for money from the public purse.
- Work as part of the Trust’s Central Team to support schools to deliver a quality educational provision and to ensure that the Trust’s objectives are met.
- Partake in regular 1 to 1 meetings and annual appraisals.

Reception
- Follow relevant safeguarding and Health & Safety requirements by ensuring that only authorised persons, or those with legitimate business are allowed access to the school.
- Act as the school’s first point of contact by:

- welcoming visitors to the school and ensuring that they are signed in if required;
- advising them of safeguarding and health & safety protocols;
- dealing with general enquiries;
- dealing with enquiries from pupils/families and referring them to colleagues if necessary and/or signposting where they can obtain support from;
- alerting colleagues that visitors have arrived and escorting them to meetings if appropriate.
- Deal with telephone calls, answering general enquiries, transferring calls or taking messages as appropriate.
- Show visitors around the school, as required.
- Receive goods and sign delivery notes, as appropriate (in conjunction with the person ordering the goods).
- Receive, deal with and/or distribute post, as appropriate.
- Deal with outgoing mail, including postage records of stamping or franking,
- Take responsibility for the reception area, making sure that it is tidy and welcoming. Report any issues to your line manager, the Site Manager and/or Head Teacher as appropriate.
- Undertake DBS identity checks in accordance with requirements, including taking and storing appropriate photocopies.

Administration
- Provide administrative support to the Head Teacher and SLT as directed;
- Prepare and send routine and non-routine correspondence, as directed;
- Update school documents, policies, as directed;
- Manage and organise filing systems;
- Maintain records / files / data bases, inputting and retrieving information;
- Organise visits to and from school as directed;
- Monitor stationery/office supplies and alert the Finance colleagues where further supplies are required;
Communication
- Assist with the use of the tannoy system, particularly in respect of transport;
- Assist with the production of newsletters, parent’s information etc.
- Support the use of Class Dojo as directed.
- Maintain school records, e.g. school diary, room booking system etc, as required.

Finance
- Count, receipt and record cash/cheque income received (e.g., relating to trips, meals, fundraising etc.) as directed.

Absence

In accordance with localised school procedures:

- Receive & record staff absence, liaise with appropriate staff to arrange cover, contact supply staff etc.
- Provide details of staff absence to appropriate parties, e.g. SLT, Payroll.
- Prepare registers and absence forms (as required) ensuring relevant information is disseminated promptly re: absences.

Policy & Trust Development
- Support the CFRO and HR & Payroll Manager to establish and update policies, procedures and working practices in line with the Trust’s aim to be an ‘employer of choice’.
- Monitor and contribute to the organisation and development of HR within the Trust.
- Maintain an awareness of changing employment legislation, statutory guidance and best practice.
- Support the CEO and CFRO to develop services offered by the Trust Central Team.
- Undertake specific projects under the direction of the CFRO and/or CEO
- Undertake specific projects under the direction of the CFRO and/or HR & Payroll Manager.
- have experience of working in a busy reception or administrative environment;
- have good communication and interpersonal skills;
- work effectively as part of a wider central support team;
- have a ‘can do’ attitude and work with mínimal supervision
- Educated to GCSE level with a minimum of 4 GCSE's - Grade 4/C or above, including Maths and English.
- Have excellent ICT skills

CV's will not be accepted.

**Job Type**: Permanent

Pay: £20,209.00-£20,731.00 per year

**Benefits**:

- Company pension
- Health & wellbeing programme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work Location: In person

Application deadline: 31/05/2024

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