Technical Admin

We are looking for a responsible Technical Administrative person to perform a variety of administrative and clerical tasks.

There has never been a more exciting time to join Balfour Beatty Vinci in the delivery of Europe's largest major infrastructure project. What We Can Offer You: Joining the country's largest infrastructure project there are a whole host of opportunities to develop, progress and gain experience that will last a lifetime.

Our employees are at the heart of everything we do and as such, we realise they are the reason we are able to achieve the performance expected from our clients. In addition to a competitive base salary, we can also offer a wide range of benefits, including:

- Company Pension scheme.
- Share Scheme opportunities.
- Competitive annual leave.
- Flexible Benefits.

Flexible Working.

Duties of the person include providing support to our managers, assisting in daily office needs, and managing our general administrative activities.

Ultimately, a successful person should ensure the efficient and smooth day-to-day operation of our office.

**Responsibilities**:

- Provide accurate technology support for the Department
- Ensure the Outlook Calendar is accurate and remains updated
- Answer and direct phone calls
- Organize and schedule appointments
- Booking meeting rooms, Plan meetings and taking detailed minutes
- Assist in the preparation of regularly scheduled reports
- Perform data entry and filing to ensure Service Department information stays accurate and organized
- Update and maintain office policies and procedures
- Order office supplies
- Maintain contact lists
- Handle travel arrangements
- Welcoming visitors to the building, organising security clearance and showing them to meetings

Requirements and skills
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
- Confidence to communicate effectively and accurately with a wide range of people
- Ability to accurately transcribe messages and record information over the phone or in person
- Proficiency in office management systems and procedures
- proficiency in computer programs Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel and Google Sheets
- Knowledge of human resources procedures, such as entering payroll information and keeping personal employee information confidential Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills

Why work for us
- Balfour Beatty VINCI (BBV) is responsible for designing and building part of the most exciting and challenging infrastructure project in Europe: HS2.

We are building the West Midlands section of HS2's Phase One route, spanning approximately 90km from Long Itchington in Warwickshire to the centre of Birmingham and on to Handsacre in Staffordshire.

We will be employing thousands of people from the region to design and build the civil infrastructure for HS2 and we are looking for a wide range of skills to join the team and support this unique and ground-breaking project.

Diversity and Inclusion We aim to be a leader in equality, diversity and inclusion by creating a safe inclusive working environment for all - living our values of Safety, Respect, Integrity and Leadership.

We are positive and inclusive about making adjustments, providing flexible working, encouraging all staff to engage in a diverse range of year round learning opportunities and provide personal development opportunities. Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture.
- About us Balfour Beatty VINCI is a long-established joint venture between two global leaders in the delivery of critical infrastructure. Working together for over 30 years, we have been successful in delivering a number of significant infrastructures; creating unrivalled expertise and capability across rail, highways and aviation sectors in the UK and beyond. In 2008, we announced our formal alliance with the aim of delivering modern and innovative solutions to the UK's infrastructure needs. Since then, our collaboration has gone from strength to strength.

We've successfully bid and delivered many key projects for Crossrail and Highways England Smart Motorways Programme. Balfour Beatty VINCI is a powerhouse for critical infrastructure.