Nhs Secretary Apprentice

6 months ago

Peterborough, United Kingdom PMA LTD Full time

**NHS Secretary Apprentice**

**Fenland Group Practice**

At Fenland Medical Group the NHS Secretary Apprentice will play a crucial role in providing administrative support to healthcare professionals and contributing to the efficient functioning of the healthcare facility. Business Admin level 3 Apprenticeship training is provided by PMA Ltd and on the job training by the Practice.

**Apprenticeship summary**

**Annual wage**

£10,296 to £20,319 a year

**Working week**

Monday to Friday, 9.00am - 5.00pm. Practice is flexible on start and end time if required.

Total hours per week: 37.5 hours a week (6hrs off the job training)

**Expected duration**

20 Months

**Reference number**

VAC1000236162

**Positions**

1 position available

**What will the apprentice be doing?**

This apprenticeship offers an opportunity to develop key skills in organization, communication, and teamwork while gaining practical experience within the NHS. Under the guidance of experienced NHS secretaries, you will learn the fundamentals of administrative tasks in a healthcare setting and contribute to the smooth operation of the department.
- Provide administrative support to healthcare professionals, including consultants, doctors, and nurses.
- Maintain appointment schedules, including booking and rescheduling patient appointments, coordinating with healthcare professionals and patients as necessary
- Prepare and organize patient records, ensuring confidentiality and compliance with data protection regulations
- Assist with the coordination of meetings, conferences, and departmental events, including scheduling, preparing agendas, taking minutes, and distributing relevant materials
- Complete administrative tasks, such as typing, data entry, filing, photocopying, and scanning documents
- Monitor and maintain inventory of office supplies, ensuring availability and ordering as necessary
- Collaborate with other departments, healthcare professionals, and external stakeholders to facilitate smooth operations and effective communication
- Coordinate and arrange travel arrangements and accommodation for healthcare professionals as needed
- Participate in departmental and NHS-wide training programs and development opportunities to enhance skills and knowledge
- Comply with NHS policies, procedures, and regulations, including data protection and information governance
- Handle inquiries from patients, visitors, and staff, providing information and assistance in a professional and compassionate manner
- Contribute to quality improvement initiatives and assist in maintaining departmental performance data and statistics
- Support the implementation of digital systems and electronic medical records, ensuring accurate and timely data entry

**Qualifications and Desirable Skills**:

- GCSE or equivalent; additional education or training in business administration, secretarial studies, or related fields is desirable
- Excellent communication and interpersonal skills, with the ability to communicate effectively with healthcare professionals, patients, and other stakeholders
- Strong organizational skills, with the ability to prioritize tasks, manage time effectively, and meet deadlines
- Proficient computer skills, including knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment
- Attention to detail and accuracy in data entry and record-keeping
- Respect for confidentiality and adherence to data protection regulations
- Ability to work in a fast-paced and sometimes stressful healthcare environment, demonstrating resilience and adaptability
- Professionalism, reliability, and a commitment to providing excellent customer service
- Basic knowledge of medical terminology and healthcare processes is advantageous
- Willingness to learn and develop new skills, as well as a proactive attitude towards personal and professional growth

**What training will the apprentice take and what qualification will the apprentice get at the end?**
- Business Admin level 3 Apprenticeship Standard
- Training in the workplace provided by PMA Ltd
- Functional skills maths and English, if required
- You will have on the job training within the organisation and have an assigned assessor who will provide you with additional training sessions and assessments to gain the Business Administrator qualification.

**What is the expected career progression after this apprenticeship?**
- Potential career progression within the company or primary care network.

**Requirements and prospects**

**Desired skills and personal qualities**
- Communication skills
- Organisation skills
- Prioritise work load
- Time Management
- Confidentiality
- Development

**Qualifications**
- GCSE or equivalent English (Grade Grade 4/C or above) desirable
- GCSE or equivalent Maths (Grade Grade 4/C or above) desirable

**Things to consider**

Possible you may have to work at other sites, you will be given notice, to enable your progression within y

  • Secretarial Assistant

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    We are looking for a new member of staff to join our friendly, dedicated secretarial team which support our busy clinicians within Rehabilitations Services: Physiotherapy, Occupational Therapy, Nutrition & Dietetics and Speech & Language Therapy. Typing letters using an in house system and action once approved. Order stationary, medical supplies and...

  • Secretarial Assistant

    6 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    We are looking for a professional and enthusiastic individual to join the Respiratory Secretarial Team, assisting in providing a full admin support to our consultants and clinical team, to deliver a safe and efficient service within the Respiratory Team. Your duties will include audio typing of correspondence, updating patient pathways, preparing clinic...

  • Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job SummaryWe are seeking an enthusiastic and motivated individual to join our busy and dedicated admin team within the Vascular Surgery department at Peterborough City Hospital.The successful candidate will provide administrative support to the Senior Medical Secretary and clinical team, ensuring an effective, efficient, and professional service for our...

  • Senior Medical Secretary

    3 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job summary Step Up Your Career: Become a Senior Medical Secretary! We are seeking a dynamic Senior Band 4 Medical Secretary to join our Ophthalmology Service at Peterborough City Hospital. Are you an enthusiastic and motivated individual with a passion for healthcare administration? This full-time role, reporting to the Administration Pathway...

  • Secretarial Assistant

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    We are looking for a professional and enthusiastic individual to join the FISS Secretarial Teams, assisting in providing a Typing admin support to our Consultants and clinical team, to deliver a safe and efficient service within the Division. **Job Summary**: - To provide efficient audio typing using EPRO/Scrik and general administration support services...

  • Medical Secretary

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    We are looking for a self-motivated, flexible, hardworking individual to become an integral part of a busy team within the Head and Neck department. Your duties will include secretarial support to the Consultants, audio typing of correspondence, preparing for clinics and dealing with telephone enquiries and a variety of other secretarial duties as well as...

  • Medical Secretary

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    We are looking for a self-motivated, flexible, hardworking individual to become an integral part of a busy team within the Cardiology department. Your duties will include secretarial support to the Consultants, audio typing of correspondence, preparing for clinics and dealing with telephone enquiries and a variety of other secretarial duties as well as...

  • Senior Medical Secretary

    6 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Are you an experienced and ambitious secretary aiming to step into a new chapter of your career and combine your admin with your leadership skills? We can offer you the best opportunity to achieve your goal by joining the Medicine Division team at North West Anglia NHS Foundation Trust. As a senior secretary, you will work closely with colleagues in...

  • Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job SummaryWe are seeking an enthusiastic and motivated individual to join our busy and dedicated admin team within the Vascular Surgery Department at North West Anglia NHS Foundation Trust.The successful candidate will provide administrative support to the Senior Medical Secretary and clinical team, ensuring the provision of an effective, efficient, and...

  • Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job SummaryWe are seeking an enthusiastic and motivated individual to join our busy and dedicated admin team within the Vascular Surgery department at Peterborough City Hospital.The successful candidate will provide administrative support to the Senior Medical Secretary and clinical team, ensuring an effective, efficient, and professional service for our...

  • Senior Medical Secretary

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    To provide efficient and comprehensive medical secretarial and administrative support within a speciality. To act as a joint point of contact for all enquiries, using tact, diplomacy and confidentiality. To manage the specialty administration and clerical workload, ensuring appropriate delegation of tasks to members of the specialty team and...

  • Medical Secretary

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Cancer Services Admin Team. We are looking to recruit an enthusiastic and motivated individual to join our small but very busy and dedicated Admin Team. **Previous applicants need not apply** To assist in the provision of an efficient typing, filing and administrative support service to Consultants and their...

  • Medical Secretary

    5 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Cancer Services Admin Team. We are looking to recruit an enthusiastic and motivated individual to join our small but very busy and dedicated Admin Team. **Previous applicants need not apply** To assist in the provision of an efficient typing, filing and administrative support service to Consultants and their...

  • Senior Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job SummarySenior Medical Secretary OpportunityWe are seeking a highly skilled and experienced Senior Medical Secretary to lead our Ophthalmology Service at Peterborough City Hospital. As a key member of our team, you will be responsible for managing a secretarial team, coordinating Ophthalmology services, and providing administrative support to medical...

  • Secretarial Assistant-peterborough

    6 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    **12 months fixed term/secondment opportunity** The job involves a high degree of diplomacy, tact and sensitivity as access to documents of a highly confidential nature will be required. Continual liaison with both internal and external organisations is required as the post-holder will act as the first point of contact for all forms of communication. To...

  • Senior Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job SummarySenior Medical Secretary OpportunityWe are seeking a highly skilled and experienced Senior Medical Secretary to join our Ophthalmology Service at Peterborough City Hospital.This is a fantastic opportunity for a motivated and enthusiastic individual to lead and manage the Ophthalmology Secretarial teams, ensuring the smooth running of our vital...

  • Senior Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job SummarySenior Medical Secretary OpportunityWe are seeking a highly skilled and experienced Senior Medical Secretary to lead our Ophthalmology Service at Peterborough City Hospital.This is an exciting opportunity for a motivated and enthusiastic individual to join our team and contribute to the smooth running of our vital services.Key...

  • Senior Medical Secretary

    4 weeks ago

    Peterborough, Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job Summary:We are seeking a highly skilled and experienced Senior Medical Secretary to join our Ophthalmology Service at Peterborough City Hospital.This is a fantastic opportunity for a motivated and enthusiastic individual to lead and manage the Ophthalmology Secretarial teams, ensuring the smooth running of our vital services.Key Responsibilities:Provide...

  • Medical Secretary

    3 months ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job summary An exciting opportunity has arisen within the Vascular Surgery at Peterborough City Hospital. We are looking to recruit an enthusiastic and motivated individual to join our very busy and dedicated admin team. The successful candidate will provide administrative support to the Senior Medical Secretary and clinical team within the...

  • Secretarial Assistant

    3 days ago

    Peterborough, United Kingdom North West Anglia NHS Foundation Trust Full time

    Job summary Are you ready to embark on a career where your professionalism meets confidentiality, your meticulous nature thrives, and your ability to handle pressure shines? Look no further! We are currently looking to recruit an enthusiastic and motivated Secretarial Assistant to join ENT within the Head & Neck Unit at Peterborough City Hospital. ...