Executive Assistant

7 months ago


Basingstoke, United Kingdom UL Solutions Full time

**What do we need?**
We are seeking an Executive Assistant on a temporary fixed-term contract to cover Maternity Leave (1 year FTC) This will be a Hybrid role, with 2 days per week in Basingstoke and 3 days working remotely from home. You must also have the flexibility to be in Basingstoke for more than 2 days per week when required.

This will be an interesting and varied role supporting the Regional General Manager and Senior Director for our CMIT (Consumer, Medical & Information Technologies) business and overall Site Leader for our Basingstoke site.

We need an individual who is super-organised, can work across various European countries and is flexible enough to cope with frequent change.

**What will be the Interview Experience? **1st stage interview with the current Executive Assistant, 2nd stage with the Regional GM and Senior Director + a member of his Leadership Team (both in-person if possible)
- Inbox and Diary management
- Planning & booking travel at least 2 weeks in advance
- Weekly sync with the wider Leadership Team across EMEA, to discuss commitment to the plan/budget, discuss any issues and assess overall morale amongst the CMIT organisation in EMEA. This will then be reported up to the Regional GM/Senior Director.
- Act as signatory for the UK business
- Carry-out various administrative tasks
- Manage weekly expenses
- Produce various reports for the Finance Manager - bi-weekly / monthly forecasts, costs analysis etc
- Performs other duties as directed.
- You will have around 5 years' experience in an Executive Assistant or Personal Assistant role supporting Director-level executives
- Adept at managing diaries and inboxes
- Director-level support experience
- Experienced in planning and organising frequent travel
- Strong administration background
- Experience of managing and submitting expenses
- Financial reporting experience

Hybrid #Fixed-Term Contract

A global leader in applied safety science, UL Solutions transforms safety, security, and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth.

The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission.

We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future.

From the adoption of electrification to the enablement of 5G and new mobility, we collectively look toward new frontiers, working for a safer world. Our science is your advantage.

**Mission**:Working for a safer world

Consumer, Medical & Information Technologies (CMIT) business provides certification, testing, inspection, verification, consulting and training services related to traditional consumer electronics products and the latest categories of products (such as wearable devices and networked cars), small household appliances and medical devices. We can provide comprehensive and applicable safety and regulatory requirements support for innovative products and technologies, provide pre conformance testing at the design and development stage to identify potential compliance problems, and formulate targeted testing plans for all target markets. UL Solutions' CMIT business has helped many manufacturers improve product safety, comply with regulations and industry requirements, bring innovative technologies and electronic products to the market, and meet consumers' requirements for product reliability and performance.


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