Maintenance & Facilities Coordinator
1 day ago
**Position Title **:Maintenance & Facilities Coordinator**
**Location : Dungannon**
**Reporting to **:Maintenance & Facilities Manager***
**Hours of work**:39 hours per week**
**Summary of role**:
**Key responsibilities will include, but are not limited to**
- Act as a single point of contact for all day-to-day Facilities/Maintenance requests - Work Order Logging, updating, Tracking and closing out using the CMMS (E-Maint).
- Support the Maintenance Supervisor in the creation of a daily, schedule plan for the available technician resource, including Planned Maintenance, Reactive Work Orders and Corrective Work Orders.
- Drive process improvements including cycle time reduction from job request/initiation to physical completion.
- Update and continually develop the effectiveness of the CMMS (E-Maint), improving maintenance records in support of Best Practice and compliance with all legal, health & safety and environmental standards.
- Manage the Purchase requisition and receipting process in conjunction with the Facilities/ Maintenance Team, including tracking of spend.
- Quotation Management including tracking/status reporting
- Coordination / scheduling contractor services to site and ensure effective administration of ‘permit to work’ system, in conjunction with the FM/Maintenance team.
- Maintain Service Provider Files including, Insurance Documents, H&S documents, T&Cs, key contact info. etc.
- Keep accurate metrics on the performance of maintenance tasks and provide timely reports to the Facilities Manager.
- Act as the focus for future work (work that has not been started) in order to provide the Maintenance Team with at least one week of work backlog that is planned and ready to execute
- Minimum 2yrs facilities services / administration experience within a similar environment
- Financial & process administration skills for technical works or minor project works
- Knowledge and experience of Work Order Management and financial systems
- Self-motivated and high energy, Action Orientation, Customer focus
- Excellent communication and interpersonal skills
- Excellent organisational skills - ability to reconcile works on daily basis
- Highest level of integrity, honesty and trust
- Drive for results, Perseverance
- Capable of working in an autonomous or team orientated environment
- Experience of asset life cycle management would be a plus
This above description is non-exhaustive and there may be additional duties in accordance with the role.
We reserve the right to enhance our selection criteria at the short listing stage, if required.
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