Office Coordinator
3 weeks ago
**Our client is a hugely successful independent TV production company, producing much loved comedy and light entertainment shows.**:
It’s a vibrant, friendly, and hardworking environment, so they’re looking for someone with these same qualities to join the team. This role is pivotal to the smooth running of day-to-day operations. You will be a main point of contact for external enquiries for the Company and the go-to person for facilities support for the team. You will enjoy organising & supervising all the administrative activities that underpin the projects and productions, ensuring continued efficiency and operational effectiveness
**Roles and Responsibilities include but are not limited to**:
- Manage and constantly seek to improve office routines and systems
- Be the first line support for IT issues and work with the IT Consultant to provide solutions and ongoing systems support to the business, spotting, and flagging issues where appropriate
- Supervision of the Office Runners and ensuring they are executing their roles efficiently and proactively
- Work with the Head of Production on delivering adequate seating and IT equipment in time to meet production schedule needs
- Space planning and coordination of desk moves as and when required for our production teams
- Office equipment maintenance and procurement
- Delivery of health and safety requirements under the direction of the Head of Production including fire assessments, training and first aid
- Work with the Senior Management PA in coordinating companywide events
- Work with the Finance team ensuring invoices and subscriptions within your remit are both correct and settled promptly
**Person Specification**:
- At least 2 years in a similar role within a busy office environment
- Excellent administrative skills
- Forward thinking, well organised, able to prioritise effectively and work to deadlines
- Computer literate /IT skills - MS Outlook, Word, Excel - High attention to detail and the ability to handle multiple demands
- Effective communication skills; able to delegate and manage Office Runners
- Proven ability to handle confidential information and exercise discretion
- Enthusiastic in your approach to your work and your colleagues, with the ability to interact well with people at all levels
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