Operations Officer

2 weeks ago


Portsmouth, United Kingdom HIVE Portsmouth Full time

HIVE Portsmouth is a registered charity in England and Wales (1189067) and a company limited by guarantee registered in England and Wales (12064936)

HIVE Portsmouth works with individual people, communities, and other organisations to improve well being within the City of Portsmouth. Hive Portsmouth supports, connects, and equips the Voluntary, Community and Social Enterprise sector in Portsmouth to ensure a strong, diverse and vibrant group of organisations that meet the needs of individuals and the community in the city.

We are seeking an **Operations Officer **to support the smooth running of the organisation supporting both the Senior Managers and Trustees. The Operations Officer is a key position which reports to the Chief Officer. It will be essential to develop a close relationship with other members of the Senior Management Team and the Trustees of HIVE Portsmouth.
- Responsibility for the smooth running of all governance, operational and administration needs of the organisation.
- Proactive administration support to the SMT, anticipating needs and following up on delegated action.
- Supporting the Board of Trustees and all management committee meetings, ensuring effective arrangement of meetings, production of timely support papers and accurate minute taking.
- Assisting financial record keeping and reporting.
- Daily accounting tasks, financial reporting, general ledger entries, record payments and adjustments using the Xero accounting software.
- Daily banking activities and processing of payments.
- Day to day human resource arrangements, including maintenance of accurate records, annual leave coordination, sickness reporting, organising office cover, coordination of staff training and scheduling issues for SMT decision making.
- Routine IT issues.
- Routine premise issues and Health and Safety requirements.
- Project support, including project planning and reporting.
- Performance data collation and reporting.
- Ensuring sound governance arrangements are in place and continuously developed for all functions.
- Policy production and reviews.
- Drafting internal communication updates and schedule team meetings and team updates as required,

HIVE Portsmouth has external accounts, payroll and HR specialist advice when required to support the postholder.

**Person Specification**:

- Willingness to learn and take on new responsibilities as the charity grows and develops.
- A commitment to our charitable objects.
- Ability to take the initiative and develop processes and systems to demonstrate our impact.
- Meticulous attention to detail.
- Understanding of the importance of good governance.
- Excellent organisational and record keeping skills.
- Strong IT skills, ideally including experience with Xero, SharePoint, and Microsoft Teams in additional to core Microsoft packages.
- The processing, relaying, and reporting of large amounts of information in a concise and understandable format.
- Excellent numerical, oral and written abilities.
- Good interpersonal skills.
- Experience with accounting tasks is desirable.

It is essential that the postholder can demonstrate discretion and maintain high standards of integrity and behaviour, respecting confidential information.

**Application Details**:
**Job Types**: Full-time, Part-time
Part-time hours: 37 per week

**Salary**: £27,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- Sick pay

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Portsmouth: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administration: 1 year (preferred)

Work Location: One location

Application deadline: 20/02/2023



  • Portsmouth, United Kingdom Grays Search & Selection Full time

    IT’S A STATE OF MIND - Do you have what it takes? Chief Operating Officer RMA - The Royal Marines Charity was founded in 1946. Our mission - offering lifelong support to the Corps Family - once a Marine, always a Marine. The Charity has been growing successfully in its current form following the merger of the Royal Marines Association and Royal Marines...


  • Portsmouth, United Kingdom Portsmouth Hospitals University NHS Trust Full time

    The jobholder supports the smooth and effective operation of managing the activities of the Chief Operating Officer & Deputy Chief Operating Officer ensuring they receive adequateand timely briefings to prepare them for meetings; coordinating and preparing agendas andpapers for meetings; minuting meetings, efficient diary management; and providing...

  • Operations Manager

    6 days ago


    Portsmouth, United Kingdom Hays Specialist Recruitment Limited Full time

    Operations Manager - 6 month fixed term contract, Portsmouth, £42,000-£46,000, Full time or part time **Your new company** Our client is seeking a proven and dynamic operations manager to join their charity based in Portsmouth and support them through a period of transition for 6 months. They are open to either full time or part time hours, have hybrid...

  • Removals Operative

    5 days ago


    Portsmouth, United Kingdom wild recruitment Full time

    Removals Operative Portsmouth £10.00 per hour As a Removals Operative you will move furniture and goods to new premises. You will work as part of a team to ensure that moves are carried out professionally from start to finish. Duties will include: - Safely packaging items before removal or storage - Office removals or re locations - Moving furniture...


  • Portsmouth, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - Portsmouth - 69366** **£23,637 - £29,046** **Portsmouth**: **Overview of the job** This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational...


  • Portsmouth, United Kingdom Ministry of Justice Full time

    **Senior Administrative Officer - Portsmouth (South Central) - 71018** **£23,637 - £29,046** **Portsmouth**: **Overview of the job**: This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional...

  • Shipping Operative

    7 days ago


    Portsmouth, United Kingdom wild recruitment Full time

    Shipping / Despatch Operator Portsmouth Area 39hrs per Week Mon - Thurs. 7.30 am - 4:30pm Fri 7.30 am -12.30pm £22,226 Wild Recruitment have a new opportunity for a Shipping / Despatch Operator in Havant. This is a chance to join an electronic/engineering company who manufacture a range of products for the aviation sector Your role will include: -...


  • Portsmouth, United Kingdom Antony James Recruitment Ltd Full time

    Our well established yet growing client are currently seeking on a permanent basis a site based Operations Coordinator in Farlington with a salary of £25,000 - £28,000 plus other benefits. **What does the role entail?** As the Operations Coordinator and Administrator you will be working in a group of established businesses and from their Farlington...


  • Portsmouth, United Kingdom Searchlight Security Limited Full time

    **WHO ARE WE?** Searchlight Cyber is proven as the world's leading provider of dark web intelligence and tools to protect society from criminals using the dark web. We are trusted by the world’s most advanced government agencies and businesses, enabling them to go further, faster, and deeper into the dark web to detect and prevent crime, and protect...

  • Operations Assistant

    2 weeks ago


    Portsmouth, United Kingdom The Range Full time

    Be part of the festive magic at The Range this season. We are currently recruiting part time Operations Assistants to help us at our busiest time of year. In this role you will be the face of The Range delivering great service and promoting The Range as a unique one-stop shopping experience. **What we are looking for?** To be a successful in this role you...

  • Cleaning Operative

    1 day ago


    Portsmouth, United Kingdom Churchill Services Full time

    Morning Cleaning Operatives required for Offices Immediate Start Portsmouth city centre Hrs of shift are 6.30 am to 9.30 am Monday to Friday Uniform and training provided Dbs is a requirement £9.50 per hr fortnightly paid **Job Types**: Part-time, Permanent Part-time hours: 15 per week **Salary**: From £10.42 per hour Flexible Language...

  • Security Officer

    7 days ago


    Portsmouth, United Kingdom Mitie Full time

    **£11.21 per hour** **40 hours a week Mon, Tues, Wed, Fri, Sat 2pm - 10pm** **Co op Southsea 251 Albert Road, Portsmouth PO4 0JR** **Job Overview** - Mitie has a great opportunity for a Retail **Security** **Officer** to join the Team. - Retail **Security** Officers are **required** to cover various shift patterns as well as being flexible in **their**...


  • Portsmouth, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 261116**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...

  • Clerical Officer

    7 days ago


    Portsmouth, United Kingdom Portsmouth Hospitals University NHS Trust Full time

    **Job Summary**: Provide administrative support to the Head & Neck Care Group such as reception duties, telephone calls, scheduling appointments, emails and data entry Communicate appointment and admission related information to patients, parents, carers etc. Facilitate patient access to all Head & Neck services in accordance with the Trusts Joint Access...


  • Portsmouth, United Kingdom Jing Capital Ltd Full time

    At Jing Capital Ltd, we are a leading logistics solutions provider specialising in the dynamic and exciting world of bubble milk tea. We take pride in offering all the essential resources and expertise needed to help entrepreneurs open their personalised bubble milk tea stores or enhance their existing businesses. From cutting-edge bubble tea equipment and...


  • Portsmouth, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 268960**Salary**: - £23,637 - £29,046**Job grade**: - Other- NPS Pay Band 3 National**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you...


  • Portsmouth, United Kingdom Advanced Resource Managers Limited Full time

    Our client are seeking a Warehouse Operations Coordinator to join their team based in Portsmouth. The Warehouse Operations Coordinator will ensure Clients buffer stock, logistics, shipping, and disposals requests are managed end to end. You'll also be responsible for coordinating the ITLM operations process procedures and client...

  • Commercial Officer

    4 days ago


    Portsmouth, United Kingdom SubSea Craft Full time

    Position: Commercial Officer - Full time, permanent contract - Closing Date: 31 August 23 Who we are: Subsea Craft is a fast growing, privately-funded, UK-based SME delivering Advanced Maritime Technology. We leverage our team’s defence experience with cross-industry partnerships in the field of advanced naval engineering. Our flagship product, VICTA, is...

  • Warehouse Operative

    1 week ago


    Portsmouth, United Kingdom PHOENIX Healthcare Distribution Limited Full time

    **About Us** PHOENIX Healthcare Distribution is a national full-line pharmaceutical wholesaler with ‘Four Nation’ coverage in the UK and a network of nationwide Distribution Centres. PHOENIX distribution centres are ideally located to best support our customer’s daily requirements and our local teams are supported by centralised corporate functions at...


  • Portsmouth, United Kingdom Crown Prosecution Service Full time

    **Details**: **Reference number**: - 281307**Salary**: - £28,200 - £30,560**Job grade**: - Executive Officer- B1**Contract type**: - Permanent**Business area**: - CPS - Wessex**Type of role**: - Operational Delivery**Working pattern**: - Flexible working, Full-time, Part-time**Number of jobs available**: - 2Contents Location About the...