Executive Assistant

2 months ago

London, United Kingdom Dove & Hawk Full time

**Executive Assistant - Mayfair - £40,000 to £45,000**

My client, a Property Investment and Chartered Surveyors based in Mayfair, are seeking an experienced Executive Assistant to support two business owners in their busy office in Mayfair.

The business has numerous property syndicates under management, as well as the management of properties on behalf of other Clients such as private individuals, High Net Worth Individuals, companies, pension schemes and trusts. Property portfolios managed range in size from £1 million to in excess of £50 million.

This opportunity will suit an experienced Executive Assistant who is happy to work in a small family run business where your ideas can be shared.

**Duties**:

- General office management, ensuring smooth running of the office facilities
- Supporting the directors with diary management and managing their inbox
- Assisting the Directors with day-to-day tasks.
- Ensuring that all rent demands are issued and rents collected (they are currently implementing a new software that will largely automate this process).
- Assisting with the distribution of quarterly rents received to investors and landlords.
- Operational cash management, including making payments.
- Sales and Purchase ledger management.
- Raising invoices to tenants for building insurance.
- Liaising with outsourced bookkeepers on the bookkeeping and VAT matters for all entities as well as the property syndicates.
- Dealing with the accountants in respect of the annual preparation of each property syndicate’s accounts and tax certificates for all investors.
- Distributing the property syndicates’ annual accounts and tax certificates to all investors.
- Dealing with the accountants in respect of the annual preparation of service charge accounts for relevant properties.
- Reviewing the service charge accounts and arranging distribution to tenants.
- Ad-hoc administrative duties.

**Experience Required**:

- At least 5 years’ experience as an EA or PA within property supporting Executive level Directors and working with high net worth clients
- Excellent attention to detail when checking information with an ability to recognise and question anomalies.
- Proactive with a positive can-do attitude.
- Ability to organise and prioritise workload to maximum effect.
- Strong written and verbal communication skills.

**Hours**: Office Based Monday to Friday 9am to 5.30pm
**Salary**: £40,000 to £45,000 per annum

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