Engineering Coordinator

6 months ago

Knowsley, United Kingdom Clarke Energy Full time

**Job Department**:

- Engineering**Job Type**:

- Fixed Term**Job Title**:Engineering Coordinator
**Function**:Engineering
**Reporting to**:Engineering Director
**Scope**:Clarke Energy Ltd
**Location**:Knowsley
**Job Purpose**:To provide administrative support to the Engineering department.
**Majority of time spent**:Providing a high level of administrative support to the Technical Director and Engineering Manager, organising and monitoring work and maintaining schedule adherence.

**Responsibilities**:

- Populate Microsoft project chart with project dates and milestones taken from design schedules.
- Keep project chart up to date. Monitoring variation requests and logging + update schedule
- Provide weekly schedule of up and coming milestone dates for each engineer.
- Assist in planning work load. Designate live projects, sales support work & other tasks to Engineers to ensure projects and workload are equally distributed.
- Compile information from the project chart, engineers and assist in producing the monthly board report.
- Liaise with sales department for engineering support requirements & projected incoming projects. Recording which projects allocated to which engineers to prevent duplication. Produce a schedule and keep this live with sales and engineering visibility.
- Ensure engineering department procedures & processes are being implemented correctly.
- Assist in integrating new team members into the department in a structured manner
- Arrange travel/accommodation as required for the department.
- Assist in monitoring department cover during holiday requests etc.
- Timesheets logging into database.
- Complete weekly whereabouts tables

**Technical/Professional Knowledge and Skills**:

- Strong IT skills - including Word, Project, Excel and Microsoft Office.
- Strong minute taking and typing skills.

**Personal Attributes/Skills**:

- Excellent interpersonal skills - able to build relationships at all levels, internally and externally.
- Assertive and able to drive scheduled work through the department.
- Excellent communication skills - face to face and over the telephone.
- Works well in a team.
- Manages time effectively.
- Be proactive in taking on tasks and able to work on own initiative.
- Strong attention to detail.
- Works well under pressure.
- Flexible and adaptable.

The applicant must demonstrate they are:

- Trustworthy and professional.
- Reliable and dependable.
- Supportive and able to work well with colleagues.
- Effective in managing their time and workload.
- Prepared to work under their own initiative and to do what is required to get the job done.
- Committed to quality and improvement.
- Willing to take responsibility for their work and actions.

***In addition it is particularly important to the success of this role that the applicant can demonstrate the following:

- Good relationship building and communication skills at all levels and across functions.
- A flexible approach to requirements - adapts to changing priorities and requirements.

**Essential**:

- A minimum 3 years experience of working in a demanding Administrative role in a fast moving environment.
- A minimum ‘A’ Level standard of education or equivalent qualifications.

**Desirable**:

- Experience of working in a commercial engineering or industrial environment.

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