National Programme Administrative Assistant
4 months ago
To provide a full and co-ordinated administrative and Secretarial support to the Six Goals for Urgent & Emergency Care National Programme Team. To work on your own initiative and possess excellent communication and organisational skills.
To process minutes, letters, presentations and other complex documentation and maintain databases and spreadsheets as necessary. The post holder will also assist both programmes with diary management.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
To provide a highly efficient, professional and confidential administrative and Secretarial support to the Senior Management Team for the Six Goals for Urgent and Emergency Care Programme and support the delivery of key divisional objectives. To be instrumental in organising meetings and providing admin support, preparing documentation, liaising with stakeholders including members of the public, division and Health Board. To work flexibly in order to ensure the smooth running of the Business Support function.
**Interview Dates**: 18th & 19th December
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
- To provide a full administration and secretarial support to the Six Goals for Urgent & Emergency Care National Programme
- Provide co-ordination and management of electronic diaries for the Senior Management Team, using autonomy for meeting arrangement and acceptance and ensuring relevant papers are prepared and received.
- Organise and attend meetings and briefings as appropriate, and provide full administrative support such as drafting agendas and collating relevant supporting papers.
- To liaise closely with colleagues within the Six Goals for Urgent & Emergency Care National Programme to ensure that good, proactive communication channels are maintained.
- Have the ability to organise and prioritise their own workload, responding quickly to changing priorities and ensuring an efficient use of resources. This will include the ability to work under pressure, meet tight deadlines and cope with unpredictable work
- To be able to act appropriately in a professional manner and be able to communicate sensitive/confidential information with
- To adhere to all relevant policies of Aneurin Bevan University Health
- To ensure the designated administrative workload is carried out efficiently and effectively. This will include prioritising own workload and evaluating ongoing activity to ensure targets are met.
- To work flexibly and to seek advice, when necessary, but will be responsible for managing their own area of work
- Act as a point of contact for telephone calls and queries, ensuring that effective systems are in place to deal with and forward to the relevant member of the team
- Use excellent interpersonal and communication skills in all verbal and written interactions and be able to negotiate and to use persuasive skills as required.
- Support the management of budgets, provide support in the management of invoices, ensuring invoices are processed and completed to comply with financial requirements and ordering and receipting of goods as
- Process incoming and outgoing mail and ensure prompt action by relevant
- Maintain an efficient and effective filing
- Receive all forms of communication, ensuring they are dealt with appropriately and in a timely
- Act as a point of contact for telephone calls and queries, ensuring that effective systems are in place to deal with and forward to the relevant member of the team
- Provide administrative support in relation to Oracle, IT, Invoices and other orders, ensuring compliance with Oracle/Finance standards and use of correct financia
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