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Administrative Assistant

2 months ago

Bridgend, Bridgend county borough, United Kingdom Cameron Clarke Associates Full time
About the Role

We are seeking a highly motivated and organized individual to join our team as an Administrative Assistant. This role offers a unique opportunity to gain exposure to various departments within our company.

The ideal candidate will be a proactive learner with excellent attention to detail and the ability to multitask effectively.

Key Responsibilities
  • Compliance:
    • Undertake allocated internal audits, under the supervision of the ESG Manager
    • Aid ESG Manager in maintaining comprehensive documentation for our Quality Management System (QMS) and Environmental Management System (EMS) to meet the requirements of external audits
    • Compliance Payment
  • Facilities:
    • Facilities Management for the office
    • Ensure the following items are managed accordingly:
      • Fire alarm system and servicing
      • Air conditioning and servicing
      • PAT testing electrical equipment
      • Fire extinguisher servicing
      • Insurance documents are up to date and displayed correctly
      • Defibrillator is checked regularly and all equipment is in date
  • Administration:
    • Reception duties – Managing incoming calls
    • Providing administrative support to all levels of the business
    • Collating project files
    • Uploading H&S documentation
    • Feedback to be provided to the contracts team identifying non-conformances and producing documentation and processes to overcome these non-conformities
    • Document control and design drawings
  • Procurement:
    • Processing purchase orders under the supervision of the Procurement Manager
    • Provide on-site support as required, extending assistance to the contracts team and facilitating the raising of small orders
    • Liaise with the contracts team to monitor weekly hires
    • Liaise with the Procurement Manager to refine procurement processes and maximize operational efficiency
    • Order uniform and PPE for new employee starters
    • Oversee the upkeep and repair of site vehicles, ensuring they remain fully operational and well-maintained
    What We Offer
    • Salary Sacrifice Pension Scheme with Standard Life (5% employee and 5% employer)
    • Life Assurance x salary
    • Celebration days/Christmas party
    • Christmas Shutdown
    • Private Medical (after a successful 6-month probation period)
    • Mental Health First Aiders
    • Long Service Awards
    • Enhanced Maternity & Paternity pay after 2 years within the role
    • 25 days annual leave plus bank holidays
    • Employee Assistance Programme
    • My strength (EAP)
    • ToothFairy (Dental care help)
    Training and Development

We offer full training to ensure you have the skills and knowledge required to excel in this role.

Culture & Organisation

We are an equal opportunities employer and strongly encourage applications from individuals of all backgrounds, experiences, and identities. Diversity is at the heart of our company culture, and we are committed to fostering an inclusive environment where everyone feels valued and respected. Our organisation is progressive, welcoming, and supportive, dedicated to continuous growth and innovation. We believe that a diverse team brings a wealth of perspectives that drive creativity and success, and we are passionate about ensuring that every team member has the opportunity to thrive.