College Administrator

2 weeks ago

London, United Kingdom Apprenticeship Connect Full time

JFC Training College established in 2006 is an adult education private training provider offering learners a wide range of high-quality UK recognised qualifications.

We deliver professional, apprenticeship and vocational training in several sectors including adult care, childcare, leadership and management, education, fitness, business etc.

We provide a flexible, broad and challenging academic programme and individual attention to every learner. We require a full time Administrator for our busy College Office to be part of our friendly and energetic admin team responsible for providing a superb service covering all aspects of the smooth running of the main college office.

**Key responsibilities**:

- Act as first point of contact in response to telephone and face-to-face enquiries and pass on messages in a timely manner.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Open, sort and distribute incoming mail and post outgoing mail.
- Under the guidance of the Leadership Team and College Office Team send out correspondence to students, staff, employers and families/parents.
- With other colleagues meet, greet and register attendance of visitors and ensure meeting rooms, classrooms and other required facilities are in place to ensure the College always presents a professional image.
- Give information and assistance on a wide variety of college matters to parents, students, employers, staff, LA's and other schools.
- Provision of admin, clerical and secretarial duties as required.
- To support the Senior Leadership Team (SLT) as required.
- To run the Director's diary ensuring meeting times are communicated in a timely manner.
- Assist with management of the school diary and arrangements for meetings, college visits and preparation of meeting rooms and facilities.
- Work with Operations Managers to develop and update standard operating procedure documents for all administrative processes.
- Take minutes at meetings where necessary.
- Produce lists, information and data as requested by senior staff or external agencies (e.g. SAR data, placements, employer lists, reports etc).
- Update records on IT systems e.g., Pellcomp, Hubspot, Laser Learning, SLC portal
- Follow up on all student enquiries and book appointments for prospective learners to come in for interviews, assessments and enrolment.
- Provide administration support to the referrals and admissions processes of new students.
- Distribute relevant documentation in relation to assessments, admissions offer, including placement forms.
- Maintaining a record of student registration and certification.
- Regular auditing of student records and information
- Maintaining the CRM and spreadsheet of student, staff and employer records
- Be responsible for the upkeep of the school notice boards, websites and social media.
- Undertake word-processing of letters and reports as required.
- Be responsible for daily student attendance recording, ensuring absence calls are made home in a timely manner to verify absence and obtain reason, recording appropriately.
- Providing advice and guidance to learners and assisting with student welfare e.g., monthly courtesy calls to students to check on their welfare and engagement in learning.
- Assist with organising the college graduation ceremonies.
- General housekeeping duties such as maintaining the office clean, tidy and sanitary kitchen and rest room area.
- Conduct any other duties commensurate with the post as required

**Job Types**: Full-time, Apprenticeship

**Salary**: £15,000.00 per year

Schedule:

- Every weekend
- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

Work Location: In person

Reference ID: JB-2235

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