Executive Assistant to Cmo

2 weeks ago

London, United Kingdom Central and North West London NHS Foundation Trust Full time

The Executive Assistant provides a high-level administrative position which provides direct support to the CMO & CS&DO. The role works closely with both posts in order to help execute the organisation's goals. The position supports the Executive Directors' work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing Executive systems of reporting and administration. The role requires an advanced understanding of the Executives' portfolios and other complex areas commensurate with the roles of the CMO & CS&DO.

The role is responsible for overseeing and managing both Executive Directors' meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive Assistants to cover holiday, sickness etc.

The successful applicant may have contact with patients or service users. As an NHS Trust we strongly encourage and support vaccination as this remains the best way to protect yourself, your family, your colleagues and of course patients and service users when working on our healthcare settings.

An exciting opportunity has arisen to provide advanced, high level and quality executive support to the Chief Medical Officer and Chief Strategy & Digital Officer.

This is a highly demanding role and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of Outlook, Word, Excel and Powerpoint are essential.

The responsibilities are extremely varied and include high level diary management, meeting/event co-ordination, project support and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing the departmental boards ensuring clear forward plan, agenda and clear and precise minute taking.

This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.

This is an exciting, fast paced and busy environment. The CMO & CS&DO have extremely key roles within the organisation and the Executive Assistant is required to support them in every facet of their work.

Take organisational responsibility of departmental Boards and committees.

High level diary management.

Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the Executive Directors and all their reports.

Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.

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