Pfi & Estates Project Administrator

2 weeks ago


Blackburn, United Kingdom East Lancashire Hospitals NHS Trust Full time

The post holder will Support the Fire Remediation Team in the management of the fire remediation works and PFI Contract & Estates Compliance Team in continuously improving PFI & Estates contractual compliance with statutory requirements across all Trust sites. They will be responsible for the daily resolution of PFI Office Fire Remediation enquiries, and management of all incoming and outgoing documentation. They will provide a flexible but responsive administration service to all members of the Fire Project Team. They will provide administrative and business support on all contractual correspondence including programmes, reports, requests for information and letters. Their duties will include planning meetings, organising records and information, action planning and preparation of reports. They will act as PA to the Project Director for Fire Remediation.
- Attend PFI Contract Management meetings, Fire Stopping, Legal and fire related works meetings as required.
- Develop a good working relationship with the Project Cos and FM Service Provider on all Trust PFI maintained sites.
- Planning meetings, organising records and information, action planning and preparation of reports.
- Act as PA to the Project Director for Fire Remediation.
- Pro-actively co-ordinate and communicate programmes of emergency, reactive, or planned, maintenance, and coordinate such activities across the Trust within agreed timescales or planned schedules.
- Co-ordinate and communicate with specialist maintenance contractors, consultants, statutory bodies, PFI and project contractors.
- Maintain professional communication standards and a service that continuously strives to support service users.
- Develop an understanding of the PFI Project Agreement.
- Support the commissioning of new services and communicate plans and information to others.
- support the administration in relation the ongoing Fire Risk Assessment reviews.

At East Lancashire Hospitals Trust, our vision is to be widely recognised for providing safe, personal and effective care.

This is an exciting opportunity for a PFI & Estates Project Administrator to join the Estates and Facilities Department to support the team in providing estates contractual compliance with statutory requirements across all Trust sites. You will be based at Royal Blackburn Teaching Hospitals and will work closely with and report to the Project Director for Fire Remediation. You will also carry out tasks to support the Capital, Estates & PFI Lead, Head of Contracting and Commercial Lead. You will work as an integral part of the Estates compliance team assisting in improving value for money, statutory and mandatory compliance across all Trust sites with a strong emphasis on Fire Safety and Fire Remediation.
- Monitor and audit mandatory and statutory compliance requirements for Estates Engineering services and building fabric.
- Monitor and audit the work of a directly employed labour force and contractors, with the associated compliance records.
- Attend such training courses recommended by management, for developing personal skills and participate in personal development programmes.
- Monitor and audit the statutory and Approved Code of Practice (ACOP) documentation in accordance with the Health and Safety and contractual requirements.
- Monitor, audit and ensure that the PFI partners draw up and maintain an effective risk register for each of their respective site’s which will then form an integral part of the Department/Trust risk register.
- Monitor and frequently audit the planned preventative maintenance system including the monitoring and reporting of maintenance efficiency and performance in relation to the Trusts responsibilities within all PFI properties.
- Carry out regular detailed audits to ensure contractual and statutory legislation compliance.
- Use electronic and manual systems to raise requisitions and purchase orders.
- Assist in arranging maintenance of building or engineering assets for departments or service users.
- Supervise, monitor, and communicate with the maintenance and FM workforce on the hospital sites.
- Monitor the correspondence received in the PFI Office shared inbox and take the necessary actions.
- Use Microsoft packages (spreadsheets and databases) to conduct effective performance monitoring and contractual correspondence.
- Provide relevant information and reports as required by service users in the Trust.



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