Purchasing Executive Administrator

2 months ago


Edinburgh, United Kingdom QA Apprenticeships Full time

Tour Partner Group have a really exciting opportunity for one enthusiastic individual to join their team in Edinburgh They are leading travel specialists in Europe whos mission is to deliver personally tailored and authentic tours

**Job Specification**

Securing hotel space for offers and confirmed business to the leisure group market and ensuring that the product offered is within the budget and standards of quality required for each market and client. This comprises of monitoring and managing group bookings and allocations in order to maintain and build relationships with our suppliers.

**Key Tasks**
- Sourcing hotel space within the company’s portfolio for booked groups and for offers
- Negotiating hotel rates and terms & conditions with customers
- Helping achieve an expected margin for the company
- Developing relationships with hotels: exchanging feedback, providing updates, identifying ways of presenting group booking requests to each individual supplier to optimise outcome; dealing with supplier book-outs, supporting supplier complaint resolution
- Maximising usage of pre-booked space, including allocation and bed-bank management using online bespoke systems.
- Reviewing, monitoring and evaluating sold dates/spaces
- Monitoring loadings of specific dates/locations and closing them out in the system if necessary
- Liaising with internal clients, i.e. Central Support, Market Hubs & FIT (where required)
- Storing and presenting product knowledge
- Ensuring all contracts are loaded correctly into Tourplan for company wide use
- Confirming/cancelling hotel space within the given deadline from confirmed/optional bookings
- Setting up and releasing agreed hotel group allocations
- Assisting in the placing of group series business within the budgets and standards expected by the client

**Person Specification**
- Positive attitude
- Being confident
- Persuasive
- Goal oriented,
- An effective team player

**Requirements**:

- Accurate working style with strong attention to detail
- Interest in our destinations of Great Britain and Ireland
- Being IT literate

Salary - NMW depending on age - £10,296 - £14,605

There will be the opportunity for progression within the team (Purchasing Executive, Purchasing Manager) but also opportunities to develop within the travel industry more broadly.

Hours - Monday - Friday 9am to 5pm

**Benefits**
- Annual Leave
- Pension Plan
- Help with Gym Membership

**Important Information**

“QA’s apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce.”



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