Administration Support

2 weeks ago

Shotts, United Kingdom Scottish Prison Service Full time

1- The post holder will carry out a variety of tasks in support of the Administration function at HMP Shotts- Responsibilities- 1- Operating switchboard and passing on messages to relevant staff within HMP Shotts.- 1- Receive, scan and sort incoming mail. Collect, sort and bag for outgoing mail. Log all legal and privileged correspondence in line with procedures and policies.- 1- Inputting prisoners personal cash and ensuring that correct balances are passed to the Cashier at the end of the day. Processing all local purchases and ensuring they balance.- 1- As part of a multi-functional team you will be required to provide relief cover in Procurement, Bag and Tag and General Admin tasks as specified by the Accounts Manager.**Person Specification**- Qualification Requirements- 1- A minimum of 2 Standard Grades at Grade 3 or above which should include English and Maths/Arithmetic or equivalent qualifications or relevant experience. ESSENTIAL- Knowledge, Skills and Experience Requirements- 1- Competent in the use of Microsoft Office packages including Excel, Work, Outlook, etc. ESSENTIAL- 1- Competent and experienced in all aspects of administration. ESSENTIAL- Behaviour Requirements- 1- Plan & Organise- 1- Relationships & Collaboration- 1- Listen & Communicate- 1- Solve Problems & Make Decisions- Selection method 1 1- Interview

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