Executive Assistant to CEO

6 months ago

Sevenoaks, United Kingdom Hand Picked Hotels Full time

**About the Company**:
Hand Picked Hotels is a beautiful collection of 21 privately owned, luxury country houses and coastal retreats, each hand picked for their individuality. Architecturally distinctive and quintessentially British, every hotel boasts an extraordinary location, from Scotland to the Channel Islands, offering breath taking views, from vast countryside to expansive beaches, to lush woodlands. With every need taken care of, the team at each hotel ensures every guest has a magical experience, encouraging them to return time and time again.

Hand Picked Hotels was founded in 2001 by owner and Chairman, Julia Hands MBE. Whilst each hotel is individual, every property fulfils the company values of family, individuality, community and care, ensuring a hand picked experience for every guest and employee.

We are currently recruiting for an Executive Assistant to the CEO of Hand Picked Hotels.

The Executive Assistant to the CEO has a pivotal role in supporting the CEO in various aspects of his/her professional and personal responsibilities. The role has a high level of discretion, time and prioritization management, organisational skills, whilst handling a wide range of tasks and responsibilities efficiently. The EA to the CEO provides full executive support to the CEO in diary management, administration, communication, office management

related to the CEO’s office, travel arrangements and meeting preparation and working on specific projects and research as required.

This is a full-time role working 40 hours per week, Monday - Friday 9am to 5.30pm based at our central office in Sevenoaks in Kent.

**About the Role**:

- As Executive Assistant to the CEO you will be responsible for managing and maintaining the CEO’s diary and ensuring that the CEO is fully prepared for all meetings and engagements with relevant briefing notes. Ensures that follow-ups and actions are coordinated and implemented as per the agreed deadlines, liaising with all stakeholders.
- Manage CEO’s travel, balancing cost and time efficiency as well as processing expenses.
- Conduct regular diary meetings with the CEO to discuss upcoming engagements and invitations and all other requests for the CEO’s time. Responding to invites and making necessary arrangements.
- Work on delegated projects and research as directed to support the CEO on their meeting preparation.
- Schedule meetings between the CEO and their direct reports and other stakeholders, according to the CEO’s priorities.
- Maintain and organise the CEO’s schedule, prioritising between events, appointments, travel and meetings, ensuring a seamless workflow.
- Manage and effective electronic and paper-based filing and retrieval system to enable accurate and up to date information to be accessed quickly and easily.
- Maintain confidentiality at all times. Recognise sensitive matters, ensuring they are handled appropriately and consistently.

**About you**:

- To be considered for this role, you must have current Executive Assistant experience at board or C-minus 1 level.
- Have strong technical skills with a good knowledge of Excel, Word and Outlook.
- It is vital you are exceptionally organised and are able to prioritise and juggle a busy workload and multiple areas of responsibility.
- You have a clear, approachable, and friendly communication style and strong customer service orientation.
- Can demonstrate excellent analytical, problem-solving judgement and decision-making skills.
- Excellent communication skills both written and verbal.
- Enthusiasm and the drive to implement projects whilst overcoming obstacles.
- Able to prioritise with excellent organisational skills.
- Pride yourself on building strong internal and external relationships.
- You must be able to travel to the hotels and attend off site business meetings as required; own transport is essential.
- Be motivated to learn continuously about the Hotel business and be an ambassador for Hand Picked Hotels.

**Company Benefits**:
**Our Benefits include**:

- A competitive salary package based on experience.
- This is a Full-Time role based on 40 hours per week Monday to Friday.
- Life assurance scheme.
- Employee Assistance Program to support you with whatever life throws at you.
- Company Sickness Scheme Benefit.
- 29 days holiday per year including bank holidays, increasing to 33 days including bank holidays with length of service.Forward career progression, with access to our In House and external training programs, including apprenticeships up to level 7, which are all supported by our learning and development team.
- £30 staff stays with Hand Picked Hotels per room Bed & Breakfast & 25% discount on all food & drink. Yes, it’s as good as it sounds Annual loyalty awards (like afternoon teas and overnight stays),Online retail discount platform offering thousands of savings with high street retailers and restaurants as well as a health and well-being platform.
- Opportunity to make lifelong

  • Executive Assistant to CEO and COO

    3 days ago

    Sevenoaks, Kent, United Kingdom Software Works for You Ltd Full time

    Software Works for You Ltd. We are a pioneering SaaS company that specializes in Job and Field Management Software for trade industries. Our software enables businesses to work faster, better, and more efficiently. We are seeking an experienced Executive Assistant to support our CEO and COO. The ideal candidate will be highly organized, proactive, and able...

  • Senior Executive

    3 weeks ago

    Sevenoaks, United Kingdom Software Works for You Ltd Full time

    Job Summary:We’re looking for a high-level Senior Executive and Personal Assistant who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. The ideal candidate will be our greatest asset and the gatekeeper for the CEO/COO's time and priorities. You will be extremely...

  • Senior Executive

    3 weeks ago

    Sevenoaks, United Kingdom Software Works for You Ltd Full time £35,000 - £45,000

    Job Summary:We’re looking for a high-level Senior Executive and Personal Assistant who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. The ideal candidate will be our greatest asset and the gatekeeper for the CEO/COO's time and priorities. You will be extremely...

  • High-Level Executive Assistant and Project Manager

    4 days ago

    Sevenoaks, Kent, United Kingdom Software Works for You Ltd Full time

    Job OverviewWe are seeking a highly skilled and experienced Senior Executive to join our team as an Executive Assistant and Project Manager.About the RoleThis is a full-time position (8:30 am to 5 pm) with hybrid working arrangements (4 days in the office, 1 day from home). Our ideal candidate will be responsible for providing exceptional support to our CEO...

  • Senior Executive

    1 week ago

    Sevenoaks, United Kingdom Software Works for You Ltd Full time

    We’re looking for a high-level Senior Executive / Personal Assistant and HR Officer who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. The ideal candidate will be our greatest asset and the gatekeeper for the CEO/COO's time and priorities. You will be extremely...

  • Senior Executive

    1 week ago

    Sevenoaks, United Kingdom Software Works for You Ltd Full time £40,000 - £55,000

    We’re looking for a high-level Senior Executive / Personal Assistant and HR Officer who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. The ideal candidate will be our greatest asset and the gatekeeper for the CEO/COO's time and priorities. You will be extremely...

  • Office Manager

    2 months ago

    Sevenoaks, United Kingdom CV-Library Full time

    Job Summary: The Office Manager / Personal Assistant (PA) will play a critical role in managing daily office operations and providing administrative support to the CEO. The successful candidate will handle a wide range of administrative, logistical, and operational tasks to ensure efficient office management and the smooth functioning of the executive...

  • Executive Assistant

    4 weeks ago

    Sevenoaks, United Kingdom Software Works for You Ltd Full time

    Job Summary:We’re looking for a superstar EA & HR Officer who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. The ideal candidate will be extremely organised, detail-oriented, and possess excellent problem-solving skills. As a superstar executive assistant, you will...

  • Executive Assistant

    4 weeks ago

    Sevenoaks, United Kingdom Software Works for You Ltd Full time £35,000 - £45,000

    Job Summary:We’re looking for a superstar EA & HR Officer who is dynamic, energetic and ambitious to work closely with our CEO & COO, providing them support to ensure cohesive running of a busy team. The ideal candidate will be extremely organised, detail-oriented, and possess excellent problem-solving skills. As a superstar executive assistant, you will...

  • Strategic Executive Support Specialist

    4 weeks ago

    Sevenoaks, Kent, United Kingdom Software Works for You Ltd Full time

    About the RoleWe are seeking a highly skilled and dynamic Executive Assistant and HR Officer to provide exceptional support to our CEO and COO. As a key member of our team, you will play a critical role in ensuring the smooth operation of our busy office.Key ResponsibilitiesDiary and Calendar Management: Handle calendar appointments, schedule meetings, and...

  • Executive Assistant

    5 months ago

    Sevenoaks, United Kingdom Fixfast Ltd Full time

    An exciting opportunity has arisen for a full time Executive Assistant to the Head of Operations. As the Executive Assistant to the Head of Operations, you will play a pivotal role in ensuring the smooth and efficient functioning of our operations department. You will be responsible for providing comprehensive administrative support to the Head of...

  • Commercial Account Executive

    4 weeks ago

    Sevenoaks, Kent, United Kingdom Howden Group Holdings Full time

    About UsHowden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.Our...

  • Marketing and Design Executive

    2 weeks ago

    Sevenoaks, United Kingdom CV-Library Full time

    Marketing and Design Executive Sevenoaks, Kent £28,000pa - £30,000pa Monday to Friday 9am - 5:30pm Our client, a bespoke manufacturing company, is seeking a talented Marketing and Design Executive to join their creative team in Sevenoaks, on a permanent basis. This is an exciting opportunity for a skilled professional to contribute to the...

  • Marketing and Design Executive

    7 days ago

    Sevenoaks, United Kingdom KHR Recruitment Specialists Full time

    Marketing and Design ExecutiveSevenoaks, Kent£28,000pa - £30,000paMonday to Friday 9am - 5:30pmOur client, a bespoke manufacturing company, is seeking a talented Marketing and Design Executive to join their creative team in Sevenoaks, on a permanent basis. This is an exciting opportunity for a skilled professional to contribute to the success of a growing...

  • Technical Field Support Coordinator

    4 days ago

    Sevenoaks, Kent, United Kingdom Bombardier Transportation GmbH Full time

    Job DescriptionAs a Technical Field Support Coordinator, you will be responsible for providing technical and operational support to Bombardier customers. Your primary objective will be to assist customers and/or Service Center issues as required, promoting the Bombardier brand and ensuring customer satisfaction.**Responsibilities:**Provide technical and...

  • Executive Chef Assistant

    4 weeks ago

    Sevenoaks, Kent, United Kingdom KHR - Recruitment Specialists Full time

    About the RoleWe are seeking a highly skilled and experienced Sous Chef to join our team at a reputable local establishment. As a key member of the kitchen team, you will be responsible for assisting the Head Chef in planning and directing food preparation, ensuring that the kitchen operates efficiently and effectively.Key ResponsibilitiesAssist in the...

  • Administrative Assistant

    5 months ago

    Sevenoaks, United Kingdom TH March Group Full time

    **TH March are looking for an Administrative Assistant to join their busy Sevenoaks office.** The main duties of the role are: - Arrange appointments for renewal visits / surveys as and when required and update the renewal book and/or calendar. - Prepare and issue renewal letters and process renewals within Policy Administration System, as and when...

  • Operations Executive

    2 months ago

    Sevenoaks, United Kingdom CV-Library Full time

    Operations Executive (Drainage Industry) Benefits: - Health insurance - Paid time off - Professional development opportunities - Collaborative work environment ICE Services Group is seeking an experienced Operations Executive with a drainage background, to join our dynamic Drainage team. The Operations Executive in the drainage industry is responsible for...

  • Field Service Liaison Specialist

    4 days ago

    Sevenoaks, Kent, United Kingdom Bombardier Transportation GmbH Full time

    Job OverviewBombardier's Business Aircraft London Service Centre in Biggin Hill is part of an award-winning network. This Base and Line Maintenance Centre is the fastest-growing Service Centre in Europe and the largest Business Aircraft OEM in the UK.The role involves providing onsite and remote support to designated Bombardier Aircraft Operators within your...

  • Executive Chef Assistant

    2 days ago

    Sevenoaks, Kent, United Kingdom KHR - Recruitment Specialists Full time

    Culinary Team Leader NeededHR: £28,000 - £32,000 + BenefitsFull-time, permanentA well-known Gastro Pub near Sevenoaks is seeking an experienced Sous Chef to lead their culinary team. This senior role involves managing kitchen staff, establishing working schedules, and assessing performance. You will assist the Head Chef in planning and directing food...