Payroll and Finance Officer

3 days ago

Kettering, United Kingdom Weavers Medical Full time

Weavers Medical

**Title**: Payroll and Finance Officer

**Team**: Management Support

**Responsible to**: Managing Partner

**Reporting to**: Operations Manager

**Location**: Weavers Medical

**Hours per day**: 20 hours per week

**Contract Type**: Permanent

**Main Purpose**:

- To process PAYE payroll on a monthly basis
- To make payments, raise invoices and track income and expenditure
- To ensure all financial records are accurate and up to date at all times

**Practice Payroll**

a) Process staff salaries, overtime, PAYE, Superannuation and statutory payments (SMP, SSP) using SAGE payroll software. Undertakes preparation, calculations and summaries. Collates all timesheets and passes to senior manager for approval.

b) Monthly sets up NI and IT payments.

c) Updates pension records on a monthly basis to ensure all payments are made to NHSPA and correct amounts are assigned to each member.

**Practice Finance**

a) Practice income/expenditure accounts and day to day records. Regularly checks online banking for income in and payments out. Makes payments and transfers as directed by the senior management.

b) Payment of practice invoices on a monthly/ or ad hoc basis; checking invoices and statements appropriately and paying within the timescales.

c) Monthly prepares signing of sheets for all income/expenditure ready for senior management approval and sign off.

d) Petty Cash - balancing to an imprest system and banking cash received on a regular basis.

e) Ensures invoices are raised as required.

**Prospect House Finance**

a) Practice income/expenditure accounts and day to day records. Regularly checks online banking for income in and payments out. Makes payments and transfers as directed by the senior management.

b) Payment of company invoices on a monthly/ or ad hoc basis; checking invoices and statements appropriately and paying within the timescales. All invoices to be signed off for payment by senior management.

c) Monthly prepares signing of sheets for all income/expenditure ready for senior management approval and sign off.

d) Ensures invoices are raised as required.

**Record Keeping and Analysis**

a) Ensure all finance records are kept up to date.

**Other Admin Tasks**

a) Administration cover for absences and help with extra-ordinary workloads.

b) Be generally involved in the administration of a small business.

**Health & safety**:
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety policy, the practice Infection Control policy and published procedures. This will include:

- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and keeping them free from hazards
- Actively reporting health and safety hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
- Undertaking periodic infection control training (minimum annually)
- Reporting potential risks identified

**Equality and diversity**

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

- Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
- Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

**Personal/Professional development**

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

- Participation in an annual individual performance review
- Taking responsibility for own development, learning, and performance and demonstrating skills and activities to others

**Quality**

The post-holder will strive to maintain quality within the practice, and will:

- Alert other team members to issues of quality and risk.
- Assess own performance and take accountability for own actions, either directly or under supervision.
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance.
- Effectively manage own time, workload and resources.

**Communication**:
The post-holder should recognise the importance of effective communication within the team and will:

- Communicate effectively with other

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