Dio - Programme & Plans Support Officer

2 weeks ago


Lichfield, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 271654**Salary**:

- £27,080- + Civil Service Pension with an average employer contribution of 27% and additional benefits**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- MOD - Defence Infrastructure Organisation - coo - Regional Delivery (Director) - Director & Chief of Staff**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Lichfield, Whittington Barracks, WS14 9PYAbout the job

**Job summary**:
Do you want to work for the Defence Infrastructure Organisation (DIO) and care for the Defence Estate? DIO enables Defence to live, work, train and deploy, all with sustainability in mind. From net carbon zero accommodations to runways for the F35 fighter jets; our outputs are unique in the UK and across the globe

**Job description**:
Regional Delivery (RD)
RD is a large, complex and geographically dispersed operation within the DIO covering circa. 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard FM services - building, maintaining, and servicing - across the majority of MODs built assets in the UK and overseas; hard and soft FM services across MODs Training Estate, including feeding, accommodation, range bookings, targetry support, management of the rural training estate and tenanted estates; administration of UK and Overseas utility contracts, bill payments, and recoveries; and management of the USVF Built Estate comprising c.4503 assets.

The Centre of Excellence (CoE)
The CoE allows Regions to focus on Regional responsibilities by maximising knowledge from across Regional Delivery and DIO supporting functions to develop better solutions. It will be responsible for cross-cutting activities across our customers and will deliver a programmatic approach to provide enhanced support. It will embed more agile ways of working, develop lean processes and support defining and realising continuous improvement opportunities. The CoE will work across multiple partners to gain insight, share, and implement considered Learning from Experience, provide consistent and coherent advice and strategic direction.

The Programme & Plans function has oversight of both in-year and future delivery plans, we will assure data and provide useful support and presentable information upwards and across the estate community.

We are excited to offer this new role, supporting the RD CoE Programme & Plans Coordinator, working across all individual customer environments and providing an oversight of CIDP development and monitoring, on behalf of Director RD.

A key aspect to this role is to collate and assure large quantities of data, provide data assurance and ensuring DIO reporting demands are met. The ability use and exploit or keen interest to further develop your skills in MS Power BI, MS PowerPoint and specifically MS Excel, and other digital tools, is therefore crucial.

In DIO, we strive for high standards, and believe that everyone has the potential to make a difference, individuals are supported in their learning and advancement in their careers.

Within the role it will be necessary to travel to different sites throughout the UK, some of which are remote, to work with and support the wider team.

**About DIO**

**View our YouTube video to see more about our work**

**Person specification**:
Some of the day to day responsibilities will include:

- Data assurance and manipulation, including database exports to assist in building management reports by creating and using formulas, lookups, pivot tables, charts and graphs in MS Excel.
- Provide secretariat support in booking, preparing and minute keeping for regular meetings.
- Updating database records and database housekeeping.
- Maintain the Customer Delivery and Prog & Plans MS SharePoint pages.
- Maintain the team organisation chart with MS Visio.
- Provide administrative support to the Prog & Plans team for events including the associated planning and support for room, accommodation and car hire bookings.

**Desirable Experience & Skills**

Some prior knowledge and experience of the works undertaken by DIO and Regional Delivery will be beneficial for wider awareness but is not essential.

The role requires initiative, balancing a busy workload and the need to be agile to changing demands.

**Licences**:

- Driver's Licence - independent site visits will be required with a number of sites that are remote and not accessible via public transport.**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Leadership

**Benefits**:

- Highly competitive Pension Scheme with an average employer contribution of



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