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Purchase Ledger Supervisor

3 months ago

Chichester, United Kingdom APS Produce Full time

**Main Duties & Responsibilities**:

- Manage a team of three purchase ledger clerks, ensuring that invoices are posted on a timely basis, supplier statements are reconciled, and that the Systems & Finance Business Partner has the relevant information to close purchase ledger at month end;
- Accurately post invoices against purchase orders, where applicable, and effectively assist with the resolution of matching discrepancies.
- Ensure supplier invoices and debit/credit notes are processed accurately and in a timely manner, in accordance with internal policies and external requirements.
- Ensure timely resolution of parked invoices and supplier queries
- Maintain the GRNI account, ensuring that problematic vendor accounts are addressed on a timely basis.
- Obtain authorisation and coding for all non-purchase order invoices before accurately inputting into the ERP system.
- Reconcile supplier statements on a regular basis and take action as appropriate.
- Investigate and resolve any purchase ledger queries by liaising with suppliers and the business buyers, ensuring the list of queried invoices is mínimal.
- Ensure that all documents are filed regularly and accurately.
- Manage payment runs and ensure suppliers are paid accurately and according to agreed payment terms.
- Assist the Systems & Finance Business Partner with any other purchase ledger duties as required.
- Assist with the management of working capital through efficient management of payments and providing accurate cash requirements to Treasury Manager.

**Key Performance Indicators**:

- GRNI
- Management of Team
- Management of Creditors

**Dimensions of the role**:

- At least 2 years accounts payable supervisory experience
- Worked in a multi-site business with a high volume of transactions is essential.
- Experience of working in a FMCG environment is desirable.

**Knowledge & Skills**:

- Good Excel skills and competent with SAP ERP system.
- Accounting knowledge (double entry book-keeping; accounts reconciliation).
- Good people skills to build strong relationships with team, business, and external partners.
- Good communicator, excellent telephone manners and able to influence others.
- High level of customer service awareness.

A full job description is available on request.

**Salary**: From £28,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Employee discount
- Free parking
- On-site parking
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Chichester, PO19 1NW: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

Reference ID: FinPLS1