Facilities Services Assistant

4 weeks ago

City of London, United Kingdom Tate Full time

**Facilities Services Assistant**

**Full Time,**on-site

**Permanent**

**Division**:Operations

**Location**: London City

**Salary**: £23k - £24k

**_____________________________**

We have an exciting opportunity with one of the UK's leading law firms which has an excellent reputation. Are you a proactive and forward-planning individual that has prior Facilities experience working in a professional services environment? Can you imagineworking for a large team that provides crucial support to a busy London office?

The company is looking for a Facilities Services Assistant to join their busy Facilities Management Team in London. In this varied role, you will be splitting your time between facilities management and front of house duties.

**The role**

On a day-to-day basis you will be carrying out a number of responsibilities which range from but are not limited to:

- General/ad hoc administration duties (scanning, photocopying, printing, CD copying, stationery stock review, and ordering)
- Sorting incoming and outgoing post within the specified time frames
- Printer management (replacement of toner cartridges and attending to faults/paper jams)
- Post room duties, including arranging couriers
- File management (archiving of closed files, as well as requesting files/wills/deeds from our secure storage facility)
- Reviewing stationery stock
- Providing excellent customer service to our visitors, performing all operations requested by the customer
- Efficiently and promptly answering telephone calls
- Arranging hospitality for meetings and setting up meeting rooms
- Assisting with events, booking hotels and train tickets

Reporting to the Facilities Team Leader you'll have brilliant attention to detail with health and safety at the forefront of your mind. You will have a good knowledge of Microsoft Word, Excel, and Adobe Reader as well as basic IT skills in order to navigateyourself around our document management system.

Hours are 37.5 a week working Monday to Friday, on a fortnightly rota between the hours of 8:00am - 6:00pm, 7.5 hours a day.

It is an integral part of this role that you comply with information security and all firm policies and procedures.

**Salary and benefits**

The salary for this Facilities Services Assistant is £23K -£24K-plus excellent benefits. This full-time position, 5 days a week on-site, and you'll be asked to work on a rota basis 37.5 hours per week between 8 am and 6 pm (7.5 hours per day).

Tate is acting as an Employment Business in relation to this vacancy.

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