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Administration Assistant

3 months ago

Warrington, United Kingdom IM Group Services Full time

**Job Overview**:

- Provision of Reception service in a busy shopping centre environment (position based within Management Office).
- Provide management information relating to reception and all associated tasks.
- Provide ongoing administration support to all on site managers.
- Answer and screen all incoming telephone calls and directing to correct line.
- Co-ordination of all meetings and annotate minutes when required.
- Collate information and undertake all aspects of the production of reports when requested.
- Creating and cascading weekly newsletters.
- Oversee all uniform requests and orders.
- Co-ordinate all aspects of on-site training using the monthly matrix to plan ahead and book training by liaising with the on-site trainers.
- Log any training undertaken on the electronic system and file any hard copies.
- Co-ordinate all aspects of recruitment including booking interviews and processing/ filing new starter documentation.
- Provision of service in accordance with H&S Procedures.
- Undertake any other reasonable duty as directed by the appropriate line manager.
- Be aware of the business continuity plan for the part of the business you work in.
- Always know your responsibilities in the event of a fire evacuation.

**Person Specification**:

- Proven experience in administration and operational support essential
- Ability to build consensus and relationships among managers, partners, and employees
- Knowledge of organisational effectiveness and operations management
- Ability to lead and motivate by example and focus to develop others
- Track record of working in a fast paced and demanding environment
- Exceptional communication and interpersonal skills
- High level of IT literacy
- Excellent verbal and written communication skills in English
- Must be able to work on own initiative with a proactive and flexible attitude
- A be a driven individual with focus to make a positive difference to the business

**Benefits Include**:

- Competitive Salary
- Pro-rata'd holiday allowance
- Flexible working arrangements
- Free Parking on site
- Variety of staff discounts with premium retailers

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: £12.43 per hour

Expected hours: 30 per week

**Benefits**:

- Free parking
- On-site parking
- Store discount

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 1 year (required)
- Administrative experience: 1 year (required)

Work Location: In person

Application deadline: 12/07/2024
Expected start date: 05/08/2024