Project Administrator

7 months ago

Hexham, United Kingdom Vattenfall Full time

**Company Description**
Vattenfall is a European energy company with approximately 20 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.
**Job Description** Do you want to shape the future?**

Within **Project Delivery** we focus on the people and put a lot of effort into creating a psychologically safe working environment. We are therefore looking for honest and open individuals with a positive mindset who are able to work in a team and build strong relationships to fit into our culture. We hope to find someone who is proactive in identifying opportunities for improvement and learning. Since we work across several countries, good command of the English language (both verbally and written) is important.

Developing and constructing a wind farm project is a complex process, managed by a multidisciplinary team of people and involving multiple components. Coordinating these resources effectively is crucial to ensuring that each project is constructed within agreed budget, timeline, quality and safety parameters. The Project Admin will ensure a high-quality, compliant and swift execution of the Procure-to-Pay (P2P) process in BU Onshore.

The **Project Administrator** will also be an active member of the Project Coordinator & Administrator Team, contributing to the continuous improvement of the project processes, standards and templates, sharing knowledge and best practices.

**Your tasks and responsibilities as a Project Administrator**

We offer an exciting and varied position within Vattenfall’s Wind business - a rapidly growing field offering excellent career opportunities. The main areas of responsibility are to **support/ manage/ drive **tasks. As a Project Admin you provide administrative support to projects and line organisation. The role sits in the Project Delivery team Onshore and includes the following responsibilities:

- Providing administrative and operational support enabling effective delivery of the projects and requests
- Manage, process and monitor incoming (purchase) requests related to Procure-to-Pay (P2P).
- Ensure that all Procure-to-Pay activities adhere to the company's internal controls, policies.
- Initiating manual payment and order-to-cash as well as coding of invoices.
- Create purchase requests, create good receipts / service entry, invoice handling and maintain purchase orders in SAP.
- Manage approval process in connection with purchase orders, variation orders and contract management.
- Send purchase order documents to requestor and/or supplier and/ or relevant stakeholders.
- Ensure the compliance of all Procure-to-Pay (P2P) activities as well as P2P Process Improvements
- Creating and continuously improving templates, standards, instructions and guidelines and to follow guidelines, best practices, knowledge sharing.
- Checking and timely approval of invoices in SAP.
- Manage communication with all requestors and cross-functional disciplines.
- Liaise with relevant project members/ Service Desk and project controllers.
- Engage and communicate with relevant stakeholders such as but not limited to; Finance, Accounts payable, Project Controllers, Commercial Managers, Procurement, IT.
- Follow Vattenfall’s way of working by using processes.
- Support on ad hoc and miscellaneous topics.

**Location**

Work from the following office locations: Hamburg or Berlin (Germany), London or Hexham (UK), Stockholm (Sweden).

The role is primarily office based, however, some travel is anticipated and encouraged (always at the employee’s discretion) to other offices to build relationships or help support the projects (all assuming it is safe to do so).
**Qualifications** Your profile as a Project Administrator**
- Educational background or relevant work experience in business or project administration, project finance, procurement, accounts payable or a related field.
- Strong analytical and problem-solving skills and ability to understand complex project structures.
- Experience of managing various stakeholders, project teams and multiple external interfaces.
- Strong commercial and administration skills.
- Proficiency in Microsoft Office Applications O365 (Word, PowerPoint, Excel).
- You can work autonomously in a project team environment while continuously gathering input from various internal stakeholders such as project team members, accounts payable.
- You have the ability to manage multiple requests simultaneously.
- You are able to work and communicate effectively with others in order to achieve a shared goal.
- You are results-orientated, and able to produce

  • Office Administrator

    7 months ago

    Hexham, United Kingdom RED Engineering Full time

    We have an exciting opportunity to join #teamRED in a new role, providing essential administrative support for a dynamic engineering company. This is a varied role providing support across multiple business functions including finance, HR and I.T. **The Role**: Will include: - Undertake reception duties, answering general enquiries - Undertake typical...

  • HR Administrator

    6 days ago

    Hexham, United Kingdom Elliott Recruitment Solutions Full time

    HR AdministratorHexham£26k - £29k DOEElliott Recruitment are pleased to represent a growing company in their search for an experienced HR Administrator. Working within a small team you will play a crucial part in supporting general HR duties and administration of the company.The HR Administrator duties will include:Support employees with IT, HR, expenses,...

  • Project Coordinator

    2 weeks ago

    Hexham, United Kingdom Kelly Services Full time

    **Position: Project Coordinator** **Salary: £15ph - £17ph** **Shifts: Monday to Friday 40 hours per week** **Location: Hexham** We have an immediate long term temporary vacancy for a Project Coordinator with our prestigious renewable energy client. This will be a hybrid role; part remote, part based out of their Hexham office **Role Summary** The Project...

  • Project Coordinator

    7 months ago

    Hexham, United Kingdom Vattenfall Full time

    **Company Description** Vattenfall is a European energy company with approximately 20 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this...

  • Finance Administrator

    2 weeks ago

    Hexham, United Kingdom Office Angels Full time

    Based in Hexham, they are a leader in their industry and are looking for someone to join their Finance team as a Billing and Credit Control Administrator. You don't need to have previous Finance experience for this opportunity, just as long as you are a competent Administrator, quick learner and a strong team player. Reporting into the Finance Manager, you...

  • Administrative Support Specialist

    2 weeks ago

    Hexham, United Kingdom Dahlia Recruitment Full time

    About the RoleWe are seeking an experienced HR Assistant to join our team in supporting general HR duties and administration of the company. The successful candidate will have previous experience in Human Resources and process documentation, as well as excellent written and oral communication skills.Responsibilities:Provide administrative support to...

  • Project Coordination Specialist

    4 weeks ago

    Hexham, Northumberland, United Kingdom J P Westall Limited Full time

    About UsJ P Westall Limited is a renowned plumbing, heating, and renewables business with a rich history dating back 80 years. Our commitment to quality and customer satisfaction has earned us a strong reputation in the industry.Job DescriptionWe are seeking a highly skilled Project Manager to coordinate our projects from inception to completion. As a key...

  • Assistant Project Manager

    4 days ago

    hexham, United Kingdom Gi Group Full time

    Job Description We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects. You will support with the management of...

  • Assistant Project Manager

    6 days ago

    Hexham, United Kingdom Gi Group Full time

    Job Description We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects. You will support with the management of...

  • Assistant Project Manager

    1 week ago

    Hexham, United Kingdom Gi Group Full time

    We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects.You will support with the management of stakeholder relations,...

  • Assistant Project Manager

    1 week ago

    Hexham, United Kingdom Gi Group Full time

    We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects.You will support with the management of stakeholder relations, the...

  • Assistant Project Manager

    1 week ago

    Hexham, United Kingdom Gi Group Full time

    We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects.You will support with the management of stakeholder relations, the...

  • Assistant Project Manager

    1 week ago

    Hexham, United Kingdom Gi Group Full time

    We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects.You will support with the management of stakeholder relations, the...

  • Project Co-ordinator

    2 weeks ago

    Hexham, United Kingdom Office Angels Full time

    Office Angels Newcastle are delighted to announce an exciting opportunity available to join our client within a Permanent, full-time role. As a Project Co-ordinator you will work alongside various roles within the business to ensure the smooth operation of a number of projects in the UK and Globally. Based in the Tyne Valley area, just outside of Hexham,...

  • Assistant Project Manager

    2 months ago

    Hexham, United Kingdom CV-Library Full time

    As an Assistant Project Manager within our team, you will support project members on several development projects. You will support with the management of stakeholder relations, the preparation of development and tender documents and provide assistance in negotiations, for example; landowners and governments. This goes together with solid project management...

  • Administrative Assistant

    7 months ago

    Hexham, United Kingdom EGGER (UK) Limited Full time

    Our Payroll team in Hexham has an opportunity to work at EGGER for the summer, assisting with a digitalisation project. We are flexible with the length of the placement, although ideally you will be available from mid June through to mid September. **Your Tasks** - Perform all allocated administrative tasks for the department in a timely and accurate...

  • Project Coordinator

    2 weeks ago

    Hexham, United Kingdom Kelly Services Full time

    **The role: Project Coordinator** **Shifts: Monday to Friday 37.5hrs per week - 12 Months contract** **Location: Hexham / Remote** Here at Kelly Services we are working with is one of Europe's largest electricity generators and heat producers. Our strategy is to reduce emissions from power generation with a road map to achieving climate neutrality by 2050...

  • Assistant Project Manager

    1 week ago

    Hexham, UK, Northumberland, United Kingdom Gi Group Full time

    We have an immediate requirement for an Assistant Project Manager to support our renewable energy client's team of Development Managers with a focus on UK onshore wind projects. As an Assistant Project Manager within our team, you will support project members on several development projects.You will support with the management of stakeholder relations,...

  • Human Resources Coordinator

    3 weeks ago

    Hexham, Northumberland, United Kingdom Austin Fraser Full time

    Dalton Recruitment is partnering with Austin Fraser to find an experienced Administrator and HR Assistant. This role is part of a small team supporting general HR duties and company administration.Key Responsibilities:Provide IT, HR, expenses, meetings, and query support to employees.Manage employee records, holiday requests, and annual reviews.Update...

  • HR Assistant

    3 weeks ago

    Hexham, Northumberland, United Kingdom Austin Fraser Full time

    A leading recruitment agency is partnering with Austin Fraser to find an experienced Administrator and HR Assistant. This role involves supporting general HR duties and company administration as part of a small team.Key Responsibilities:Support employees with IT, HR, expenses, meetings, and any queries.Manage employee records, holiday requests, and annual...