Facilities Coordinator

3 weeks ago

Tyne and Wear, United Kingdom Resourcing Group Full time

We are looking for a dynamic, positive, and experienced Facilities Coordinator.

You will be part of a team in charge of maintenance operatives on our client's site near Benton Park.

You should be a self-starter, motivated and willing to always do your best. You should have leadership skills and able to motivate others. Excellent IT, communication, and administration skills be organised able to plan for unforeseen events (recovery plans).

Role
- Manage to completion all reported issues and keep all relevant staff, Managers, Area Managers and Site staff updated
- Actively coordinate and support all repair and refit programmes as and when required.
- Arrange and co-ordinate engineer visits for service or repair/maintenance
- Source goods and services, engaging and ordering as required
- Review contracts/service levels provided by contractors
- Arrange site surveys as and when required
- Communicate frequently and clearly with all internal customers and all Contractors/third party suppliers
- Liaise with out of hours and ad hoc support
- Complete general administration and correspondence
- Report any issues that may affect the client/residents/the service of the property
- Assisting the FM in undertaking regular inspections, compiling the reports and following up on necessary actions
- Ensuring all the H&S requirements/legislation is met
- Ensure staff in your area of responsibility undertake regular training, CSCS card renewal, CPD, PASMA, IPAF as necessary
- Maintain relationship with client and residents on regular basis.
- To monitor, the delivery and coordination of the regular PPM tasks (such as gas safety certificate) and to pick up, record and follow up on helpdesk calls
- Monitoring contractor's performance and the successful delivery of contract agreements (PPM's, projects etc)
- To assist on the follow up process for reactive maintenance call outs
- To set up and manage relevant reports

**Skills and Competencies**:

- Ability to work on own initiative
- Eye for details and abilities to follow up
- Good interpersonal skills, capable of communicating at all levels
- Excellent PC and Admin skills
- Good organisational skills
- Interest in continuous improvement and development
- Interest in implementing new policies and procedures
- An open mind-set willing to learn from others, accept feedback and bringing new ideas
- Positive about learning, development and new ideas
- Ensures customer satisfaction
- Effectively controls costs within own job areas and awareness of those outside immediate responsibility
- Abilities to prioritise and organise workload
- Ability to meet deadlines
- Displays flexibility to ensure the achievements of targets
- Displaying integrity when dealing with colleagues and client

Resourcing Group is acting as an Employment Business in relation to this vacancy.

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