Junior Accounts Assistant

5 months ago

London, United Kingdom Vitabiotics Ltd. Full time

**Job title**:Junior Accounts Assistant

**Location**: 1 Apsley Way, London, NW2 7HF

**Salary**:£25,000

**Reporting to**: Senior Finance Manager

**Overview**:
Support the Finance team, ensuring customer orders are processed in a timely manner, the accounts are up to date and complete. Key team member working closely with the other finance areas to ensure alignment and adherence to good accounting practice and internal control. Liaise with internal personnel and external stakeholders to ensure efficient processing.

**Responsibilities**:

- **Accounts Payable**:

- Process all supplier invoices and credit notes. Enter invoices/credit notes into SAP making sure the invoice is correct, allocating the nominal code, and correct VAT treatment.
- Ensure control over Prepayments and Direct Debits
- Post journals and accruals as required
- Complete regular supplier statement reconciliations, ensuring supplier accounts are up to date, and any credits pending are agreed with supplier
- Regularly review aged creditors, clearing/processing any debit balances in a timely manner
- Agree with AP Manager actions for outstanding/aged balances
- Proactively liaise with Supply Chain team for invoices in query to obtain their swift resolution
- Manage queries with suppliers to ensure accounts are accurate and complete, maintaining good on-going relationships
- Maintain vendor files within SAP, to ensure they are up to date and accurate
- Maintain up to date documentation for Accounts Payable processes
- Proactively look are ways to improve efficiency in the AP area, particularly the usage of SAP and automation.
- Provide supporting documentation for audits
- Support the Finance Team with any ad hoc work or projects.

**You will need**:

- Previous experience working in an Accounts Payable/Accounts Assistant role
- Excellent attention to detail and administration skills
- Experience using SAP or other ERP systems
- Able to work to tight deadlines
- Must be IT literate: Microsoft suite
- Good team player
- Proactive, self starter

**What we can offer you**
- Annual leave of 24 days plus Bank Holidays - increasing to 27 days after 5 years' service and 29 days after 10 years' service
- Pension scheme
- Private Dental scheme
- Special 50% staff discount on all Vitabiotics products
- Sick pay support after 6 months
- Free onsite parking
- Assist with accounts payable and accounts receivable tasks
- Prepare and process invoices, expense reports, and payment requests
- Perform data entry and maintain accurate financial records
- Reconcile bank statements and resolve any discrepancies
- Assist in month-end and year-end closing procedures
- Generate financial reports and assist with budgeting processes
- Provide support to the finance team as needed

**Skills**:

- Proficiency in accounting software such as Xero, QuickBooks, Sage, PeopleSoft, or Workday
- Strong data entry skills with a high level of accuracy and attention to detail
- Knowledge of accounts payable and receivable processes
- Familiarity with financial services and basic accounting principles
- Excellent organizational and time management skills
- Ability to work independently and as part of a team
- Strong communication skills, both written and verbal

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Job Type**: Temporary contract
Contract length: 6 months

**Salary**: £25,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Health & wellbeing programme
- On-site parking
- Private dental insurance
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

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