Executive Assistant

6 months ago

London, United Kingdom Visa Full time

**Company Description**
Visa is a world leader in payments and technology, with over 259 billion payments transactions flowing safely between consumers, merchants, financial institutions, and government entities in more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable, and secure payments network, enabling individuals, businesses, and economies to thrive while driven by a common purpose - to uplift everyone, everywhere by being the best way to pay and be paid.

Make an impact with a purpose-driven industry leader. Join us today and experience Life at Visa.

The main function of an Executive Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
You will need to keep things under control in terms of diary management, arranging meetings, and papers and logistics for meetings, and office administration.
You will also need to think ahead about the needs of the VAS EU SVP to be on top of their commitments

What we expect of you, day to day.
1 - Managing Diary
- Establish and maintain a sustainable daily, weekly and monthly rhythm
- Check with meeting organisers if there will be papers, and if I’ll need a pre-meeting slot to read them
- Use knowledge and judgement to proactively manage diary clashes
- Maintain a forward view of VAS EU SVP's diary
- At the end/ start of each week, ensure the overall week supports the agreed rhythm unless there are exceptional circumstances.
- Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders

2 - Administration
- Order and organise Microsoft Teams for VAS SVP
- Act as a liaison and facilitator and first point of contact
- Liaise with internal and external stakeholders to arrange meetings, hold dates for events and co-ordinate business as usual activities
- Manage the Divisional Office e.g., facility issues, lockers, ad hoc issues, stationery orders and Purchasing Card payments
- Meeting management i.e., draft and manage agenda’s / actions / minutes / meeting governance & cadence for the VAS EU SVP office.
- Oversee the coordination, planning and execution of the Monthly Townhall meetings
- Be the business partner to our Facilities partners managing the floor plan / desk families and floor management in the Paddington office

4 - Support Travel and Expenses
- Action and approve expenses on behalf of the VAS EU SVP.
- Manage complex travel itineraries for the VAS EU SVP arranging travel across 38 markets.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
**Qualifications**
- Proven ability to build credible-long term effective working relationships, both internally and externally
- Strong time management and organizational skills
- Approaches problems with a can-do attitude, never believing solutions are impossible to formulate
- Ability to work in fast-paced environment
- Proficient with Microsoft Power Point, Excel, Word and Outlook
- Strong communication, including writing, interpersonal and presentation skills
- Self-motivated, highly organized and detail oriented
- Excellent organisational skills

**Additional Information**
Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

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