Administration Assistant

3 weeks ago


Southampton, United Kingdom Lester Aldridge Full time

**Job type: Permanent, full-time**

LA Marine team, Southampton, Full time, Competitive package.

We have an exciting opportunity for an Administration Assistant to join our busy Marine team in the Southampton office. This specialist marine and shipping team provide expert and practical solutions to the commercial shipping, logistics, marine and insurance industries. We’re looking for someone who can assist the Partners and Fee Earners in the team with a full range of secretarial and support services.

**Duties/Responsibilities**:

- File opening and closing.
- Take telephone calls for the fee earners, dealing constructively with the client/third party, progressing queries where possible, ensuring that full messages are recorded and passed to the fee earner concerned, or refer calls elsewhere when necessary in accordance with the firm's referral policy.
- Maintaining compliance records in accordance with the firm’s file management policies and follow up with fee earner, as appropriate.
- Maintaining team spreadsheets.
- Assist with preparing monthly billing for the Partners and Fee Earners.
- Assist with expenses for the Partners and Fee Earners.
- Archiving.

You will need to be flexible in your approach, display a high level of attention to detail, be able to prioritise your own workload and able to work as part of a team to help achieve targets. You will possess strong organisational skills and a confident telephone manner.

Knowledge of MS word, Excel and good word processing skills are essential.

In return we offer a competitive package including up to 25 days holiday, life assurance, contributory pension scheme and flexible benefits.

Our reputation rests on the expertise of our people who are first class in every respect and if, like us, you are committed to putting clients and colleagues first, we would like to hear from you. In return, we offer a competitive package, market-led training and personal development.

Lester Aldridge is committed to being an equal opportunities employer.



  • Southampton, United Kingdom Identifi Office Professionals Full time

    Administration **ADMINISTRATION ASSISTANT - SOUTHAMPTON - £20,000** This is an exciting opportunity for an enthusiastic and committed individual to join as a Administrator to assist at our clients rapidly growing office based in Southampton. The role will be diverse, interesting and at times challenging covering a number of different roles including;...


  • Southampton, United Kingdom Channel Partners Group Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer and direct phone...


  • Southampton, Southampton, United Kingdom Identifi Office Professionals Full time

    AdministrationADMINISTRATION ASSISTANT - SOUTHAMPTON - £20,000This is an exciting opportunity for an enthusiastic and committed individual to join as a Administrator to assist at our clients rapidly growing office based in Southampton.The role will be diverse, interesting and at times challenging covering a number of different roles including;...


  • Southampton, United Kingdom Pure Human Resources Full time

    **Administrative Assistant - Southampton** **Ocean Village, Southampton** **Salary - £22-23k DOE** **Full time, permanent** We are currently recruiting on behalf of our client, Foresters Friendly Society, a successful financial service company based in Southampton, Hampshire. They are a Mutual society and therefore their profits are distributed to their...


  • Southampton, United Kingdom Southampton City Council Full time

    An opportunity has arisen for a grade 5 Administrative Assistant at Mansel Park Primary School. We pride ourselves on our consistently high standards and expect all our staff to share this commitment. The Administrative Assistant is central to the school’s communication and administrative support team. We offer superb administrative resources, an...


  • Southampton, United Kingdom DevComNow Full time

    **Position Title**: Administrative Assistant **Department**: Office **Location**: Southampton, HAM **Employment Type**: Full-time **Position Summary**: The Administrative Assistant will provide comprehensive administrative support to ensure the smooth and efficient operation of the office. This role requires a proactive individual with excellent...


  • Southampton, Southampton, United Kingdom Southampton City Council Full time

    An opportunity has arisen for a grade 5 Administrative Assistant at Mansel Park Primary School.We pride ourselves on our consistently high standards and expect all our staff to share this commitment.The Administrative Assistant is central to the school's communication and administrative support team.We offer superb administrative resources, an excellent...


  • Southampton, United Kingdom Kelly Services Full time

    Administrative Assistant / Fawley, Southampton/ 32.100 p.a. -35.100 p.a. / 12-months contract / Full-time, 37.5 hoursPosition Overview:We are seeking an Administrative Assistant to provide essential support a dynamic team. As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our department. Your expertise in...


  • Southampton, United Kingdom Bevois Town Primary School Full time

    **Please note that the salary shown is for the full time equivalent of this role and it will be pro rated to the hours shown.** 1. To answer the telephone, receive visitors to the school and deal with routine enquiries; 2. To undertake the typing / word-processing, collation and distribution of correspondence, reports, minutes and other documents as...


  • Southampton, United Kingdom TGS Outdoors Full time

    Job Summary: An exciting opportunity to join our fast and dynamic team at TGS Outdoors. **Responsibilities**: - Answer and direct phone calls in a professional manner - Perform data entry and maintain accurate records - Assist with booking in stock and stock taking - Manage incoming and outgoing correspondence - Maintain office supplies inventory and place...


  • Southampton, United Kingdom Bevois Town Primary School Full time

    **Please note that the salary shown is for the full time equivalent of this role and it will be pro rated to the hours shown.** 1. To answer the telephone, receive visitors to the school and deal with routine enquiries; 2. To undertake the typing / word-processing, collation and distribution of correspondence, reports, minutes and other documents as...


  • Southampton, United Kingdom Pure Human Resources Full time

    **Administrative Assistant - Southampton** **Ocean Village, Southampton** **Salary - £22-23k DOE** **Full time, permanent** We are currently recruiting on behalf of our client, Foresters Friendly Society, a successful financial service company based in Southampton, Hampshire. They are a Mutual society and therefore their profits are distributed to their...


  • Southampton, United Kingdom CSP U.K. LTD Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to our office operations, ensuring smooth and efficient day-to-day activities. **Duties**: - Maintain and update office records and databases - Assist with scheduling appointments and meetings -...


  • Southampton, United Kingdom Yoke for Public Sector Resourcing (AMS) Full time

    **Administration Assistant x2 (Inside IR35)** **Contract Term: 6 months** **Contracting Authority: Department for Transport** **Location: Southampton - whilst training full time in the office-after training hybrid-3 days in the office and 2 days from home.** We are currently creating a pipeline for x2 upcoming Administration Assistant opportunities on...


  • Southampton, United Kingdom Lalizas UK Ltd Full time

    Administration Assistant Lalizas UK Ltd are seeking an administration assistant who has energy, enthusiasm and a ‘can-do’ attitude to join the team at our base in Hedge End. This is a great opportunity to join a young and growing business. The main role is to assist the business, working alongside both the operations and sales teams, processing the...


  • Southampton, United Kingdom COMXPS LTD Full time

    Administrative AssistantThis role is Inside IR35.You will be based in the Southampton office 3 days a week (Hybrid)The clearance for this role is DBS.OverviewOur client isseeking a detail-oriented and highly organised Administrative Assistant with robust Excel skills to join their team. This role primarily involves data transfer between spreadsheets,...


  • Southampton, United Kingdom Mansel Park Primary School Full time

    An opportunity has arisen for a grade 5 Administrative Assistant at Mansel Park Primary School. We pride ourselves on our consistently high standards and expect all our staff to share this commitment. The Administrative Assistant is central to the school’s communication and administrative support team. We offer superb administrative resources, an...


  • Southampton, Southampton, United Kingdom University Hospital Southampton NHS Foundation Trust Full time

    An exciting opportunity has arisen for a motivated and dynamic individual to work as an Administration Assistant within our very busy Oncology administration team in the Cancer Care Service at Southampton General Hospital.The hours are permanent 37.5 per week covering shifts Monday to Friday, 08:00-16:00.


  • Southampton, United Kingdom Brewers Decorator Centres Full time

    **Administrative Assistant** **Southampton - Chandlers Ford** **Part Time - 16 hours per week over 2 days** **Monday & Tuesday (8am - 5pm) with flexibility to cover holidays and sickness would be ideal** **Competitive salary plus pension and benefits package** We have an excellent opportunity for a highly organised and motivated individual to join our...


  • Southampton, Southampton, United Kingdom Bevois Town Primary School Full time

    Please note that the salary shown is for the full time equivalent of this role and it will be pro rated to the hours shown.To answer the telephone, receive visitors to the school and deal with routine enquiries;To undertake the typing / word-processing, collation and distribution of correspondence, reports, minutes and other documents as required;To...