Executive Assistant to CEO

2 months ago

Uckfield, United Kingdom AMACK GROUP LTD Full time

We have an exciting opportunity for a person who can hit the ground running as an Executive Assistant for our CEO while I am on maternity leave.

The Company:
Our clothing is designed and manufactured in the United Kingdom. We distribute globally with a strong presence, particularly in the United States.

We believe that clothing should stand the test of time. That’s why our clothes are designed to be timeless and are responsibly made by skilled makers who care deeply about quality.

Amack Group Ltd acts as the umbrella company for AYM Studio Ltd.

Application Process:
If you have the essential requirements and feel confident that you can meet the expectations of the Executive Assistant role as in the following job description please send your CV and covering letter to considered for the position by February 21st 2024.

Job Description Executive Assistant Maternity Cover

Job Purpose:
To provide high level support to the CEO with diary management, administration, meeting preparation, relationship management, working on specific projects, events attendance and travel administration and ad-hoc research.

The Executive Assistant (EA) will be one of the first points of contact for AYM-Studios. They will be working directly with the CEO, to support the efficient, timely dissemination of information to Board of Directors, team, and stakeholders to ensure the business meets its objectives & goals in a timely manner to maintain its high level of customer experience.

The EA must be a proactive, solution focused, valued team player who is able to remain calm under pressure, be flexible, multi-task, prioritise effectively.

Key responsibilities:

- Support the CEO.
- Manage and maintain the CEO’s diary and ensure that the CEO is fully prepared for all meetings and engagements with relevant briefing notes.
- Conduct regular diary meetings with the CEO to discuss upcoming work priorities and projects and all other requests for the CEO’s time.
- Work on delegated projects and research as directed to support the CEO.
- Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
- Manage the process from “start to finish” of obtaining briefings and papers (as required) from the Leadership Team on behalf of the CEO, to ensure that they are fully prepared for all engagements.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
- Handle confidential information; organize and maintain files.
- In the absence of the CEO, prepare correspondence on their behalf.
- Meet and greet CEO’s guests and ensure they are looked after.
- Drafting agendas, collating papers and reports, taking minutes and following up action points.
- Provide ad-hoc executive support to the Leadership Team as required.
- Ensure all management/ staff meetings are coordinated, rooms pre-booked, refreshments available and all the necessary technology is working to ensure effective communications.
- Ad-hoc project work as required from time to time
- Any other reasonable duties as required
- On occasions be desirable for the Executive Assistant to be able to support the CEO by attending events as required.
- Duties must be carried out with due regard to Companies policies & procedures

and organisational values.

Person specification Skills, Experience and Attributes:

- Knowledge of standard office administrative practices and procedures.
- Strong literacy and verbal reasoning, able to write copy.
- Proficient IT & Technical computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel), Apple packages, Google sheets, social media
- Data organisation, analysis and reporting
- Assist with financial tasks such as invoicing & expense tracking
- Scheduling appointments/updating electronic calendars.
- Prepare & edit correspondence, reports & presentations to support decision-making process for management team
- Strong planning and organisational skills, able to adapt and respond to the unexpected.
- Maintain efficient and secure, digital filing systems and assist in record-keeping.
- Capable of managing multiple digital systems.
- Confident, proactive, self-motivated and organised approach.
- Reliable, responsive, discrete, confidential and diplomatic.
- Calm under pressure of short deadlines and unexpected change of plans.
- Comfortable in a fast-paced environment with multiple tasks and projects at hand.
- Ability to structure own time and create transparent approach to workflow management, make informed decisions and feeling confident to ask if unsure.
- Problem-solving/ solution orientation, seeing tasks through from start to finish.
- Good eye for detail and commitment to high quality outcomes.
- Team player, able to work collaboratively on a shared vision.
- Excellent interpersonal skills with a sense of humour.

Essential & Preferred:

- Minimum 3 years’ experience of working as a Personal or Executive

  • Executive Assistant to CEO

    4 days ago

    Uckfield, East Sussex, United Kingdom AMACK GROUP LTD Full time

    We have an exciting opportunity for a person who can hit the ground running as an Executive Assistant for our CEO while I am on maternity leave.The Company:Our clothing is designed and manufactured in the United Kingdom. We distribute globally with a strong presence, particularly in the United States.We believe that clothing should stand the test of time....

  • Strategic Projects Assistant

    2 weeks ago

    Uckfield, United Kingdom Ancient + Brave Full time

    **Who We Are** **Ancient + Brave are growing their team in East Sussex and are recruiting for an exciting new position, Strategic Projects Assistant.** Ancient + Brave is a dynamic, female-led, fast-growing independent company selling health supplements direct to consumers and stockists both in the UK and globally. We are a B Corp, a member of 1% for the...

  • Probate Executive

    2 weeks ago

    Uckfield, United Kingdom G2 Legal Limited Full time

    **Probate Executive - Uckfield - £22,000 - £28,000** This is a great opportunity for an experienced probate assistant/paralegal to work for a respected Legal 500 firm in Uckfield. You must have previous experience in probate and have used case management systems. Ideally you will have also drafted Wills and LPAs. This is a great opportunity to be part of a...

  • Quality Control

    1 week ago

    Uckfield, United Kingdom Lloyd Recruitment Services Ltd Full time

    Lloyd Recruitment Services are pleased to be working with a reputable and growing business who are currently in search of a Quality Control & Operations Executive. The Quality Control & Executive is responsible for assisting in the site quality related processesto ensure the production of safe and compliant pet food. You will be responsible for assisting...

  • Kitchen Porter

    4 weeks ago

    Uckfield, United Kingdom Elite Pubs Full time

    The staple in any kitchen team is the **Kitchen Porter / Assistant**. This involves ensuring the kitchen, all tableware and utensils are washed and cleaned, together with ensuring the kitchen and all food areas are maintained to the highest standard of cleanliness always. Assisting the Head Chef and their team with food and equipment deliveries and their...

  • Marketing Specialist

    4 weeks ago

    Uckfield, United Kingdom Interpersonnel UK Limited Full time

    Marketing Specialist Uckfield salary - £Competitive depending on experience. The Company Established in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England. We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and...

  • Marketing Specialist

    3 weeks ago

    Uckfield, United Kingdom Interpersonnel UK Limited Full time

    Marketing Specialist Uckfield salary - £Competitive depending on experience. The Company Established in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England. We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and...

  • Chef Manager

    1 week ago

    Uckfield, United Kingdom Travail Employment Group : Burgess Hill Full time

    **Chef Manager** Uckfield, £16.82 p/h, Monday to Friday, 40 hours a week, 7am until 3pm, 42 working weeks per year, excellent work/life balance due to term time only contract, pension scheme, employee assist programme. **The Role **Our client is looking for a highly motivated, sales driven Executive Chef Manager with a strong craft background who projects...

  • Marketing Specialist

    4 weeks ago

    Uckfield, United Kingdom Interpersonnel UK Limited Full time

    Marketing SpecialistUckfieldsalary - £Competitive depending on experience.The CompanyEstablished in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England.We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and services to our...

  • Marketing Specialist

    3 weeks ago

    Uckfield, United Kingdom Interpersonnel UK Limited Full time

    Marketing SpecialistUckfieldsalary - £Competitive depending on experience.The CompanyEstablished in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England.We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and services to our...

  • Marketing Specialist

    7 days ago

    Uckfield, United Kingdom Interpersonnel UK Ltd Full time

    Marketing Specialist Uckfield salary - £Competitive depending on experience. The Company Established in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England. We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and services to...

  • Trainee Woodworker or Experienced Woodworker

    7 days ago

    Uckfield, United Kingdom Oak Heart Milling Full time

    Job Overview: **Duties**: - Fabricate wooden components according to specifications - Use a variety of hand tools such as chisels, saws, and planes - Operate power tools including drills, sanders, and routers - Perform masonry work related to wooden structures - Assist with roof construction and repair projects - Execute joinery tasks for precise fittings -...

  • Digital Marketer

    3 weeks ago

    Uckfield, United Kingdom Growth by Design Ltd Full time

    _Digital Marketing Executive _ **About us** Growth by Design is a multi-award winning marketing agency based in Mid-Sussex (Uckfield). Our clients are businesses that are growth-focused but lack the in-house skillset or time to do their own marketing. We have a strong reputation for our creative skills, technical competence, and innovative approach, and we...

  • Marketing Specialist

    1 week ago

    Uckfield, United Kingdom Interpersonnel Uk Limited Full time

    Marketing Specialist Uckfield salary - Competitive depending on experience. The Company Established in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England. We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and services to...

  • Digital Marketer

    3 weeks ago

    Uckfield, United Kingdom Growth by Design Ltd Full time

    _Digital Marketing Executive _ **About us** Growth by Design is a multi-award winning marketing agency based in Mid-Sussex (Uckfield). Our clients are businesses that are growth-focused but lack the in-house skillset or time to do their own marketing. We have a strong reputation for our creative skills, technical competence, and innovative approach, and we...

  • Marketing Specialist

    4 weeks ago

    Uckfield, United Kingdom Interpersonnel Uk Limited Full time

    Marketing Specialist Uckfield salary - Competitive depending on experience. The Company Established in 1790 Haynes Bros. Ltd is a dynamic and innovative company operating four subsidiary companies from 11 locations in the South of England. We pride ourselves on our commitment to excellence and our passion for delivering exceptional products and services to...

  • Customer Service Administrator

    3 weeks ago

    Uckfield, East Sussex, United Kingdom Office Angels Full time

    Position Title: Customer Service AdministratorLocation: Rural Crowborough, accessable via trainSalary: 26, ,000 per annum + annual bonusWorking Hours: On site - Monday-Friday 8-5pmBenefits: 20 days holiday plus bank holidays, End of Year Profit Bonus, Christmas close, Parking, Pension, Training and Development opportunities, fun social team events quarterly...

  • Customer Service Administrator

    4 weeks ago

    Uckfield, East Sussex, United Kingdom Office Angels Full time

    Position Title: Customer Service AdministratorLocation: Rural Crowborough, accessable via trainSalary: 26, ,000 per annum + annual bonusWorking Hours: On site - Monday-Friday 8-5pmBenefits: 20 days holiday plus bank holidays, End of Year Profit Bonus, Christmas close, Parking, Pension, Training and Development opportunities, fun social team events quarterly...