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Band 4 Pathology Support Services Supervisor

8 months ago

Basildon, United Kingdom iPP Analytics Limited Full time

To be responsible for the day-to-day operations of the Specimen reception. To plan and prioritise work allocations for staff, responding appropriately to the needs of routine and urgent activities. To perform e-rostering attendance management on a daily basis To be responsible for liaising and communicating in a timely & effectively manner with all laboratory staff as well as other internal & external users including escorting & informing visitors of department processes. To be responsible for identifying and resolving issues and errors within own area.

To maintain the following staffing areas in accordance with iPP policies and procedures to ensure quality standards are adhered to including documentation 1.Complete and monitor sickness absence, conduct and return to work interviews 2.Appraisal, performance, personal objectives and development reviews 3.To provide comprehensive training and competency assessments 4.Monitor mandatory training and other courses 5.Provide constructive feedback regarding individual staff performance. To be responsible for ensuring all staff including casual staff, work experience & trainees are trained appropriately & training records are maintained, ensuring the correct PPE is worn at all times. To update, identify & implement any development needs, organising team resources to successfully achieve goals & objectives. To ensure effective and timely communication to all staff on all aspects of the department, including newsletters, notice boards and team briefs, and to ensure any such communication is relevant and current & documented.

All notices & documents must be produced within document control guidelines. To be responsible for authorising annual leave for staff ensuring the area is adequately staffed at all times. Ensuring all staff annual leave is current taking into account length of service & contract changes. To be responsible for compiling the weekly, evening, weekend & Bank Holiday duty rotas and to ensure service needs are met and to inform laboratory staff as appropriate.

To ensure the efficient receipt & appropriate processing of all incoming samples, prioritising and immediately dispatch of urgent & other time critical test requests. To actively participate in Internal audits along with a lead auditor and to assist in recording the audit information. To be responsible for compiling and maintaining the emergency contact numbers, addresses & next of kin details for Reception staff. To be responsible for monitoring equipment & working area of the section and taking any appropriate actions such as reporting any faults to the appropriate person.

To participate fully in the routine work of the department. To ensure patient confidentiality is adhered to at all times. Ensure standards of cleanliness & waste disposal & maintain up to date records of housekeeping. To supervise the cleaning & disinfecting of transport bags & vacuum pods & to keep accurate records.

To perform any additional duties consistent with the grade and description of the post as may be required. To undertake any training, courses etc. as deemed appropriate. Prepare samples for routine and specialist biomedical investigations, working on own initiative to agreed protocols.

Be able to rotate through all designated areas of Pathology, as required (dependent on experience and training), performing all designated duties in accordance with local working practices whilst maintaining high personal standards and conforming to Health and Safety regulations. Provide general advice to users of the pathology service, for example, sample type, test availability. Participate in and assist with clinical trials, particularly in sample receipt and preparation. Propose changes to standard operating procedures as required in order to develop and streamline the service or to reflect other changes.

Report all incidents and adverse events to senior staff. Demonstrate on going competency against training plans and participate positively in CPD (continuous professional development) activities.