Administrative Support Officer
3 weeks ago
**JOB TITLE**:Administrative Support Officer
**LOCATION**:Lewes (Some remote working)
**PAY RATE**:£10.81 hourly paye
**DURATION/HOURS**: 3 months (possible extension)/ Mon-Fri 37 hours
**START DATE**: ASAP
**Job Purpose**:
To provide and continually improve administrative support so that colleagues are assisted to deliver services to the public. To contribute to meeting team priorities and ensure confidentiality and other controls are maintained. To carry out discrete piecesof work as required.
**Key Tasks**:
- Undertake minutes of complex meetings about vulnerable clients: Minute, produce and distribute accurate records of meeting, including safeguarding, best interest meetings and/or case conference and complex case meetings, in accordance with statutory andlocal guidance.
- Undertake and continuously improve administrative duties in accordance with statutory and departmental requirements including providing telephone cover and message service, setting and maintaining office systems, arranging meeting and maintaining diaries
- Minute, produce and distribute accurate records of meetings e.g. team, departmental, inter-agency meetings.
- Produce correspondence and reports from written documents and other sources, including research and analysis as appropriate
- Accurately input data into computerised departmental systems, databases and spreadsheets and process, retrieve, analyse and cleanse data as necessary.
- Provide support to individual managers as required, including diary management, travel planning, arranging and supporting events and arranging and servicing meetings.
- Undertake reception duties in an office/establishment, or support reception staff to respond to and admit visiting members of the public.
**Knowledge and experience**:
- Working knowledge of Microsoft Office (in particular Outlook, Word and Excel).
- Excellent word processing skills
- Use of office systems.
- A good understanding of key administrative procedures including minute taking
- The ability to use Microsoft office packages to file, communicate and record effectively.
- Proficiency with computer systems, so that systems are learned promptly and used effectively.
- Acting as a first point of contact for internal and external clients, signposting or advising people on a range of matters relating to the department.
- Ability to minute and produce accurate records of meetings
- Providing customer service to the public
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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